Supply Chain Assistant (Maternity Cover) at Danish Refugee Council

Supply Chain Assistant (Maternity Cover)

Employer: Danish Refugee Council

Employment: Full-Time | Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 5 years ago

Deadline: Submission date is over

Job Description Title: Supply Chain Assistant (Maternity Cover) Location: Addis Ababa Reports to: Supply Chain Manager Start of Contract & Duration: 5 Months Posting date: January 13, 2020 INTRODUCTION The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration. PURPOSE OF THE JOB This position provides procurement data entry, bid document duplication, binding & distribution to vendors, filing procurement document, support fleet management, support in storekeeping, support asset management, cover for SCTL when roving, LVP facilitation, support in vendor vetting & and assists the in the preparation & facilitation of payment request for supplier. RESPONSIBILITIES AND TASKS - Handle bid document duplication, binding & keep a record of distribution to vendors. - Provide assistance during tender opening & file tenders documents in a labeled box file. - Assist procurement officers in maintaining appropriate documentation, tracking and filing of all procurement activities to ensure traceability of all documents and expenses. - Collect proforma invoices for various services & single quotes for goods purchase as deemed necessary. - Handles incoming and outgoing stock to/from the store and ensures that store issue vouchers are properly completed; - Ensures the use of the stock card for recording all items and make sure one stock card must be used for only one item; - Handles goods receipts via GRNs and ensures that all warehouse documents are handled and managed in a professional way; - Reports and updates the stock balance monthly, quarterly and submit to the Supply Chain Manager & Head of Support Services. - Provide assistance in the preparation of payment request and follows up a collection of cheque by the suppliers; - Assist Procurement officers in preparation of request for quotations, comprehensive tender report, and - Purchase Orders and also follow up on delivery of the goods by the suppliers. - Facilitate & follow up the signing of documents by SMT. - Maintains Suppliers database & keep a record of blacklisted supplier & rental vehicle drivers. - Performs other related duties. Experience and technical competencies: (include years of experience) - 2 years of relevant work experience - Ability to work as a team player - Strong interpersonal and communication skills and the ability to work under pressure. Education: (include certificates, licenses etc.) - BA Degree in Logistics, Procurement or Supply Chain Management or Relevant Field - Strong Computer Skills Languages: (indicate fluency level) - English - Very good level of written and spoken All DRC roles require the post-holder to master DRC’s core competencies: Striving for Excellence: Focusing on reaching results while ensuring efficient processes. Collaborating: Involving relevant parties and encouraging feedback. Taking the lead: Taking ownership and initiative while aiming for innovation. Communicating: Listening and speaking effectively and honestly. Demonstrating integrity: Acting in line with DRC's vision and values