Project Finance & Admin Officer at FH Ethiopia

Project Finance & Admin Officer

Employer: FH Ethiopia

Employment: Full-Time | Contract

Place of Work: Simada - Ethiopia

Posted date: 5 years ago

Deadline: Submition date is over

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the following position: Position: Project Finance & Admin Officer Duty Station: Simada (South Gondar Zone) Duration of Contract: One-year contract, renewable with 45 days’ probation period Closing date: January 24, 2020 Basic Responsibilities: Key Result #1 – Process payments, cash receipts/collections, and cash management 1. Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval. 2. Requests cash transfer from the Head Office on time. 3. Checks that all cash receipts for local collections are deposited on time. 4. Prepares payroll and pay all relevant payments (income tax, pension, PF) Key Result #2 – Recording financial transactions, produces financial reports for Addis office review 1. Obtains monthly bank statements from the bank and reconcile with the book record. 2. Record transactions by account, cost center, program, and fund categories 3. Prepares journal vouchers for cash coupon transactions. 4. Prepares monthly journal summaries for the project and submits to the Head Office on time. 5. Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention. 6. Prepares monthly, quarterly, bi-annual and annual project financial reports as needed. Key Result #3 – Supervision of administrative matters 1. Ensures (in consultation with the Project Manager) that staffs of the project get transportation service properly. 2. Supervises all cleaning, security and office management activities 3. In consultation with his/her supervisor, schedule staff annual leaves, keep and update personnel files. 4. Assists the Project Manager in financial and administrative matters. 5. Evaluate the performance of subordinates. Key Result #4 – Make sure internal control is in place, fixed asset, and inventory management 1. Checks inventory and fixed asset records of the project monthly. 2. Makes sure the accurate stock record is in place and reconciles on a monthly basis as appropriate 3. Checks all commodity movement reports for project manager approval. 4. Makes sure the internal control system of the organization is in place and is observed by all project staff. Education/ Experience – - B.A Degree in Accounting - Minimum of 3 years’ experience preferably in a USAID funded NGO Setting. Other Requirements –. - Basic computer proficiency is mandatory - Good command of the English language, both written and verbal - Women Candidates are highly encouraged to apply