Office Admin (Female only) at PPM PLC

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Office Admin (Female only)

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Employer: PPM PLC

Employment: Full-Time | Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 2 weeks ago

Deadline: Submission date is over

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We are seeking a detail-oriented and proactive Office Administrator to manage day-to-day administrative tasks and take a lead role in handling tender documentation and submissions. The ideal candidate should have strong organizational skills, excellent communication abilities, and experience with public/private sector tenders.

Key Responsibilities:

Office Administration

• Manage general administrative duties including filing, document preparation, and office supply coordination.
• Maintain organized records, files, and databases (both physical and digital).
• Assist with scheduling meetings, managing calendars, and coordinating office communications.
• Handle incoming and outgoing correspondence, including emails and letters.
• Support the team with logistics, reporting, and internal coordination.

Tender Management

• Monitor relevant tender platforms and sources for new tender opportunities.
• Prepare, compile, and submit tender documents in accordance with tender requirements and deadlines.
• Coordinate with technical and financial teams to collect necessary information for bid preparation.
• Ensure compliance with all bid submission instructions and company policies.
• Track tender statuses and follow up on submitted bids.
• Maintain a database of past tenders, feedback, and outcomes for future reference.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 1+ years of experience in office administration; experience with tenders is a strong advantage.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to handle multiple tasks under tight deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Gender: Female only

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