Position Title: Office Admin (Female only)
Employer: PPM PLC
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 8 months ago
Deadline: Submission date is over
We are seeking a detail-oriented and proactive Office Administrator to manage day-to-day administrative tasks and take a lead role in handling tender documentation and submissions. The ideal candidate should have strong organizational skills, excellent communication abilities, and experience with public/private sector tenders.
Key Responsibilities:
Office Administration
- Manage general administrative duties including filing, document preparation, and office supply coordination.
- Maintain organized records, files, and databases (both physical and digital).
- Assist with scheduling meetings, managing calendars, and coordinating office communications.
- Handle incoming and outgoing correspondence, including emails and letters.
- Support the team with logistics, reporting, and internal coordination.
Tender Management
- Monitor relevant tender platforms and sources for new tender opportunities.
- Prepare, compile, and submit tender documents in accordance with tender requirements and deadlines.
- Coordinate with technical and financial teams to collect necessary information for bid preparation.
- Ensure compliance with all bid submission instructions and company policies.
- Track tender statuses and follow up on submitted bids.
- Maintain a database of past tenders, feedback, and outcomes for future reference.
Requirements:
- Diploma or Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 1+ years of experience in office administration; experience with tenders is a strong advantage.
- Excellent organizational and time management skills.
- Strong attention to detail and ability to handle multiple tasks under tight deadlines.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Gender: Female only
