Admin And Finance Officer

Job Summary:

Under the instruction and supervision of the Branch Manager I, the Finance and Administration officer plans, organizes and coordinates the overall administration and finance function of the branch. Keeps custody of personnel files of branch employees, prepares payroll and other payments of the branch; handles employees complaint and query summarizes and reports to the branch manager for further actions;; manage and coordinates the logistical requests of branch employees deployed in outsourced service ;manages the attendance, remuneration, disciplinary case, leave administration and other personnel functions in accordance with company’s HR policy rules and regulations, handle the financial matters of the branch, follow up and ensure that contract agreements are executed properly and renewal or termination of employment is considered on time.

Reports to: Branch Manager II

Location: Branch office

Responsibilities

• Plans organizes and coordinates the overall administrative and financial function of the branch office
• Keeps custody of personnel files of branch employees and staffs deployed in different customer organizations.
• Compiles updates and maintains all relevant personnel data of the branch employees, updates changes in employees' profile such as marital status, childbirth, education status, promotion, transfer etc.
• Collects the logistical and material needs of employees deployed in the customer organizations, summarizes and reports to the branch manager for further actions;
• Prepares monthly payroll of security, cleaning and other employees engaged in the outsourced employment service of the branch;
• Compiles operational and personnel data for a report on performance of the employment service of the branch;
• Manage the leave administration of employees, schedule annual leave programs checks and calculates leave balances; upkeep and update leave records
• processes disciplinary measures on breach of regulations;
• Handles the disciplinary cases of branch employees and other staffs engaged in the outsourced employment service
• Issues and process clearance and work certificate to employees in accordance with HR policy and procedure when employees terminate their employment contracts;
• Drafts letters, circulars and internal memos, as per the instruction given by immediate supervisor presents to supervisor for review and signature;
• Processes regular and overtime staff attendance of the branch, summarizes on a daily and monthly basis, produces and communicates reports for payroll and other related purposes;
• Maintain and update database of branch employees which contains name, address, qualifications, work experience and other details;
• Keeps track of the distribution and consumption data of logistical supplies of the branch and reports on same in accordance with the established reporting timeframe;
• Follows up and ensures that contractual employees agreements are executed properly and that renewal or termination of employment is considered on time;
• Assists in training need assessment and undertaking the impact of pre and post training evaluation;
• Collects, compiles registers and maintains employee performance reports;
• Maintain financial records prepares and submits financial reports on regular basis
• Prepares and submits statistical reports on relevant personnel and financial matters;
• Utilizes resource in areas of responsibilities as provided in annual work plan and budget within authorized limits;
• Performs other related duties as assigned by the immediate supervisor

Qualification

• B.A Degree in Economics or Management or Accounting or other Business related fields with 2 years related work experience.

Skills Required:

• Accounting / Finance
• Economics / Statistics
• Sales / Marketing / Business / Management