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Position Title: Admin & Logistic Officer
Employer: Frontieri
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 8 months ago
Deadline: Submission date is over
Job Summary:
The Administration and Logistics Officer is responsible for managing the daily administrative and logistical operations of the office, ensuring efficiency in office management, procurement, and event coordination. This role involves handling office supplies, coordinating vehicle and travel logistics, maintaining records, and supporting project activities to ensure smooth operations.
Key Responsibilities:
Administrative Duties:
- Oversee daily office operations, ensuring office equipment is in working order and coordinating with vendors for maintenance.
- Maintain and organize both physical and digital files, contracts, and documents for easy retrieval.
- Handle incoming and outgoing communications, including emails, phone calls, and in-person inquiries.
- Ensure the office environment is well-maintained, secure, and conducive to productivity.
- Format, design, and prepare documents for printing and distribution upon approval.
Logistics & Inventory Management:
- Schedule and coordinate vehicle assignments, including field vehicle bookings and driver arrangements.
- Monitor office inventory and supplies, initiating purchase orders as necessary.
- Conducted quarterly, bi-annual, and annual inventory counts and generated reports.
- Oversee property management procedures, ensuring compliance with policies and accuracy in facilitation.
- Supervise insurance processes for vehicles, personnel, and office property.
Event & Travel Coordination:
- Organized workshops, training sessions, and events, including venue booking, travel arrangements, participant invitations, and logistical support.
- Coordinate travel logistics such as visas, accommodations, and transportation for staff and project activities.
- Acted as a point of contact for event participants, ensuring smooth event execution.
Contract & Vendor Management:
- Review contracts and service agreements to ensure compliance with terms and conditions.
- Manage relationships with external vendors, service providers, and suppliers to support office and project needs.
Qualification
- Bachelor's degree in Business Administration, Management, Procurement, or related fields.
- Minimum of 1 year of experience in a similar administrative or logistics role.
- Strong proficiency in Microsoft Word, with advanced formatting and document preparation skills.
- Proven experience in inventory and store management.
- Strong knowledge of office administration and logistics operations.
Requirement Skill
- Communication
- Problem solving
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