ERP Officer - Materials Management (AfCDC)

Purpose of Job

Main Functions

The ERP Officer will be responsible for supporting the implementation, maintenance, and optimization of the Material Management (MM) module within the SAP ERP system at Africa CDC. The officer will provide technical and functional support to:

• Supply chain
• Procurement
• Travel
• Warehouse functions

This support aims to enhance operational efficiency and data-driven decision-making across the supply chain division.

Specific Responsibilities

• Support the deployment, configuration, and ongoing management of the Material Management module in the SAP ERP system.
• Ensure seamless functioning of the SAP MM module with procurement, travel, and warehouse functions.
• Provide technical assistance for SAP ERP-related issues, troubleshooting, and resolving system errors.
• Collaborate with the procurement team to streamline sourcing, purchasing, and vendor management processes using SAP MM.
• Facilitate the automation of procurement workflows within the SAP ERP system.
• Monitor data accuracy, consistency, and compliance with procurement policies within SAP.
• Support warehouse operations through effective inventory tracking and management within the SAP ERP system.
• Ensure real-time visibility of stock levels, movements, and audit trails using SAP tools.
• Assist in optimizing inventory control processes and reporting mechanisms within SAP.
• Assist the travel team in managing logistical data related to travel requisitions, bookings, and expense tracking within the SAP ERP system.
• Ensure accurate recording of travel-related procurement and budget allocations in SAP.
• Provide training and technical support to end-users on SAP ERP functionalities specific to the MM module.
• Develop user manuals, SOPs, and training materials to enhance SAP ERP literacy among staff.
• Generate periodic reports from SAP ERP to support decision-making in procurement, travel, and warehouse management.
• Analyze SAP ERP data to identify trends, risks, and opportunities for process improvement.
• Perform any other related duties as may be assigned.

Academic Requirements and Relevant Experience

• Bachelor’s degree in Information Technology, Supply Chain Management, Business Administration, or a related field with a minimum of 5 years of relevant experience in SAP ERP system administration, focusing on the Material Management module.
• Or a Master’s degree in Information Technology, Supply Chain Management, Business Administration, or a related field with a minimum of 2 years of relevant experience in SAP ERP system administration, focusing on the Material Management module.
• Proven experience supporting procurement, travel, and warehouse functions within an SAP ERP environment is preferred.

Required Skills

• Proficiency in one of the AU Official working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) and fluency in another AU language(s) is an added advantage.
• Strong technical expertise in SAP ERP systems, particularly the Material Management (MM) module.
• High attention to detail and commitment to data accuracy and system integrity within SAP.
• Ability to work in a multicultural environment and relate well with a broad array of individuals both within and outside of the AU.
• Problem-solving aptitudes with excellent analytical, solution orientation, and risk management skills.
• Strong interpersonal skills, including the ability to build good working relationships and work flexibly and collaboratively with colleagues across divisions.
• Excellent drafting, reporting, and presentation skills.
• Competence in the use of standard software such as Microsoft Office Applications, data analysis tools, and others.