Position Title: Executive Secretary to the CEO/GM
Employer: Keste Damena (KD)
Employment: Full-Time | Permanent
Place of Work: Head Office, Kera Bulgaria, Addis Ababa - Ethiopia
Posted date: 7 months ago
Deadline: Submission date is over
Job Summary
The Executive Secretary to the CEO/GM provides high-level administrative and organizational support to the CEO/GM, ensuring smooth operations and effective time management. This role requires:
- Exceptional professionalism and discretion
- Ability to handle confidential business matters efficiently
- Proactive problem-solving skills
- Strong communication skills
- Ability to manage multiple priorities in a fast-paced corporate environment
Key Responsibilities
Executive Support & Calendar Management
- Manage the CEO’s/GM's professional calendar, including scheduling meetings, appointments, and business travel arrangements.
- Screen and prioritize emails, phone calls, and correspondence, drafting responses on behalf of the CEO/GM when appropriate.
- Coordinate executive communications, including internal announcements and external stakeholder interactions.
Meeting & Document Preparation
- Prepare agendas, presentations, reports, and briefing materials for meetings.
- Attend executive meetings, take minutes, and track follow-up actions.
- Maintain organized records of business documents, contracts, and corporate filings.
Travel & Logistics Coordination
- Arrange domestic and international business travel, including flights, accommodations, and itineraries.
- Process expense reports and ensure timely reimbursements.
Stakeholder Liaison & Office Management
- Serve as the primary point of contact between the CEO/GM and executives, clients, and partners.
- Assist in planning corporate events, conferences, and executive retreats.
- Oversee office administrative functions as needed, ensuring efficient workflow.
Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Secretariat Management, Communications, or related field preferred.
- Experience: Minimum 6+ years as an Executive Assistant or Executive Secretary supporting C-level executives.
- Skills:
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams).
- Ability to handle sensitive information with confidentiality.
- Proactive, detail-oriented, and able to work independently.
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