Finance & Administration Officer

Job Purpose:

The Admin Officer is a multi-functional role responsible for overseeing administrative operations, basic financial management, HR functions, liaison activities, and other operational support to ensure the efficient running of ARKI’s services and compliance with company and legal requirements.

Key Responsibilities

1. Administration

• Manage day-to-day office operations and maintain a professional working environment.
• Ensure compliance with all legal and administrative requirements (taxes, licenses, registrations).
• Maintain organized filing systems for contracts, permits, and company records.
• Coordinate logistics for meetings, workshops, training, and staff travel.
• Maintain record of company assets and property, updating the status regularly.
• Supervise and maintain office cleanliness and order.

2. Finance Support

• Handle petty cash, expense tracking, and invoice processing.
• Support budget preparation, financial reporting, and expenditure monitoring.
• Ensure timely payment of utilities, suppliers, and service providers.
• Maintain proper documentation for all financial transactions.

3. Liaison

• Serve as point of contact with government offices, suppliers, contractors, and clients.
• Facilitate processing and renewal of licenses, permits, and operational approvals.
• Represent the company in official meetings, industry forums, and with stakeholders.

4. Human Resources

• Support recruitment, including vacancy announcements, candidate screening, and onboarding.
• Maintain updated staff records, contracts, leave management, and attendance tracking.
• Coordinate performance appraisals and staff training activities.
• Conduct regular staff meetings and document client feedback and complaints.
• Ensure staff adherence to company HR policies and labor regulations.

5. Additional Operational Support

• Assist in procurement processes in line with company policy.
• Support coordination between technical/service teams and management for smooth delivery of services.
• Identify operational process improvements to enhance efficiency.
• Additional work assigned by supervisor.

Qualifications & Experience

• Bachelor’s degree in business administration, Accounting, Human Resources, Management, or related field.
• Minimum 1 year’s experience covering administration, finance, liaison, and HR—preferably in the private sector.
• Knowledge of Ethiopian labor laws, business law, financial procedures, and business licensing.
• Strong MS Office skills: experience with accounting software is an advantage.

Language Requirements

• Mandatory: Fluent in English and Amharic (spoken and written). Knowledge of other local languages is an advantage.

Key Competencies

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Integrity and ability to handle information and documents.
• Problem-solving and decision-making ability.
• Ability to work independently and in a team environment.

Skills Required:

• Accounting / Finance
• Hr / Public / Admin
• Sales / Marketing / Business / Management