Finance & Administration Officer

About the company

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

Why we need you?

Under the supervision of the project coordinator and additional instruction from Location Finance coordinator, the Project Finance and Admin Officer is responsible to the project office administration and financial transactions to the project and tasks, prepares periodic financial statements and reports, and keeps the records of the accounts books up to date according to SOS Financial Manual & Procedure’s and involve in financial closings. The job incumbent reports to Project Coordinator and works closely with the respective Location Finance coordinator

What we provide?

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

Your role?

While working with us, you will be in charge of the following,

Responsibilities

• Handling of tasks related to administrative issues of the project office such as Fleet management, annual leave management, office security and cleanliness.
• Organizes properly record keeping of personnel data, property administration and Keeps systematically updated record of staff and documents of the project.
• Keeps proper record of fixed assets and property.
• Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.
• Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report,
• Store readmit report, Issued from store report and custodianship update report.)
• Conduct the inventory counts of properties for the program annually & semi-annually
• Coordinate provision of general services such as transport, custody and maintenance of properties and project purchases.
• Work to ensure effective security systems in the project office by closely working with security guards.
• Ensures that the services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely working with concerned stakeholders.
• Support and give guidance’s for administrative staffs under his/her supervision.
• Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports etc.
• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.
• Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.
• Review accounts on regular basis to ensure the balances are complete and accurate;
• Recording of all project office financial transactions into the SOS financial recording and meeting all submission dates and reporting requirements as required by the Programme Accountant.
• Assure accuracy of supporting documentation for accounting records;
• Organize and maintain Accounting filling system;
• Ensures the timely settlement of advance payments and program location obligations (taxes, provident fund, Pension etc.)
• Prepares and submits monthly documents in Dynamics 365 finance system and hard copy reports with supporting documentation to SOS children’s Villages programme office finance section.
• Ensures that all financial and accounting related files and records reflect high professional standards
• Prepares payroll and arranges timely payment of salaries.
• Follow-up and control payable and receivable accounts.
• Receives original transaction documents, checks completeness and correctness and passes them to immediate supervisor.
• Takes part in inventory taking and control of assets and stock items
• Participates in the preparation of drafts financial statements.
• Assists the Location Finance coordinator in the Implementation of the internal control system and financial procedures manual of the organization.
• Provide finance related capacity-building support/activity to CBO’s and CCSC’s.
• Performs other duties as assigned by the supervisor.

Qualification

• Education: Degree or equivalent qualification in Accounting , Finance or similar disciplinaries
• Experience: At least 3 years relevant work experience in working as Finance and Admin officer or similar role
• Vast experience in Budget management, account reconciliation and reporting in donor funded projects.
• Experience in managing office operation, procurement and inventory.
• Ability to speak and communicate effectively in the local language relevant to the program area.
• Proficient in accounting software, D-365 and other MS office applications
• Experience working with international organization with similar projects.
• Understanding of donor compliance requirement and local financial regulation.

Skills Required:

• Accounting / Finance