Human Resources Operations Assistant – Hr Documentation Employment Opportunity at SNV
Position Title: Human Resources Operations Assistant – Hr Documentation Employment Opportunity
Employer: SNV
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Posted date: 5 days ago
Deadline: February, 15/2026 (4 days left)
Job Description
HR /Operation support- documentation:
- Provide basic HR and administrative operational support in line with established guidelines and procedures, contributing to consistent service delivery to projects.
- Support the HR team with staff ID preparation, personnel file organization, and routine HR documentation processes.
- Manage the distribution and collection of contract renewal documents, follow up with staff as needed, and ensure proper filing.
- Prepare and follow up on pension and pension ID matters and liaise with the pension agency as required.
- Support procurement-related tasks for HR and administration, including raising procurement requests, preparing supporting documents, and following up on approvals.
- Support HR office administration activities, including filing, inventory management of office/HR supplies, and other day-to-day administrative tasks as assigned.
Issue handling:
- Respond to routine HR and administrative inquiries in line with established guidelines and procedures.
- Escalate HR or administrative issues to the appropriate staff in a timely manner to ensure effective resolution and continuity of support.
Data/document handling:
- Scan and upload all HR and contract-related documents to SharePoint, and ensure that hard copies are properly filed in the respective staff files.
- Process, organize, and verify HR and administrative data and documents using standard procedures and tools.
- Maintain HR document trackers and filing systems to ensure easy retrieval and audit readiness.
- Prepare, organize, file, and archive HR documents, including contracts, amendments, new staff files, and other related records.
- Flag missing or inconsistent data and support basic monitoring and reporting to ensure consistency with agreed service standards.
- Support internal and external HR audits by providing accurate and timely documentation.
- Ensure confidentiality and secure handling of all HR records, personnel data, and related information.
- Perform any other related duties or assignments as may be required and assigned by the line manager.
Qualifications
- Diploma in Business Administration, Office Management, Secretarial Science, Human Resource Management, or a related field, with 2–4 years of relevant experience; or
- Bachelor’s degree (BA) in Business Administration, Office Management, Human Resource Management, Secretarial Science, or a related field, with 1–2 years of relevant experience.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.).
- Basic knowledge of HR policies, procedures, and labor laws.
- Strong organizational and record-keeping skills, with attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Good communication and interpersonal skills.
- Ability to work effectively independently and as part of a team.
Competencies:
- Initiative
- Problem analysis
- Accuracy
- Adaptability
Additional Information
Additional Information
Contract Type: National
Expected start date: March 20, 2026
Duty Station: Addis Ababa, Ethiopia
Contract Duration: Until end of December 2026
How to apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 15th of February 2026. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality. If we see that your experience and skills match the requirements of the position, we will contact you to advise on the next steps in the recruitment process.
