Human Resources Operations Assistant – Hr Documentation Employment Opportunity

Job Description

HR /Operation support- documentation:

• Provide basic HR and administrative operational support in line with established guidelines and procedures, contributing to consistent service delivery to projects.
• Support the HR team with staff ID preparation, personnel file organization, and routine HR documentation processes.
• Manage the distribution and collection of contract renewal documents, follow up with staff as needed, and ensure proper filing.
• Prepare and follow up on pension and pension ID matters and liaise with the pension agency as required.
• Support procurement-related tasks for HR and administration, including raising procurement requests, preparing supporting documents, and following up on approvals.
• Support HR office administration activities, including filing, inventory management of office/HR supplies, and other day-to-day administrative tasks as assigned.

Issue handling:

• Respond to routine HR and administrative inquiries in line with established guidelines and procedures.
• Escalate HR or administrative issues to the appropriate staff in a timely manner to ensure effective resolution and continuity of support.

Data/document handling:

• Scan and upload all HR and contract-related documents to SharePoint, and ensure that hard copies are properly filed in the respective staff files.
• Process, organize, and verify HR and administrative data and documents using standard procedures and tools.
• Maintain HR document trackers and filing systems to ensure easy retrieval and audit readiness.
• Prepare, organize, file, and archive HR documents, including contracts, amendments, new staff files, and other related records.
• Flag missing or inconsistent data and support basic monitoring and reporting to ensure consistency with agreed service standards.
• Support internal and external HR audits by providing accurate and timely documentation.
• Ensure confidentiality and secure handling of all HR records, personnel data, and related information.
• Perform any other related duties or assignments as may be required and assigned by the line manager.

Qualifications

• Diploma in Business Administration, Office Management, Secretarial Science, Human Resource Management, or a related field, with 2–4 years of relevant experience; or
• Bachelor’s degree (BA) in Business Administration, Office Management, Human Resource Management, Secretarial Science, or a related field, with 1–2 years of relevant experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.).
• Basic knowledge of HR policies, procedures, and labor laws.
• Strong organizational and record-keeping skills, with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Good communication and interpersonal skills.
• Ability to work effectively independently and as part of a team.

Competencies:

• Initiative
• Problem analysis
• Accuracy
• Adaptability

Additional Information

Additional Information

Contract Type: National

Expected start date: March 20, 2026

Duty Station: Addis Ababa, Ethiopia

Contract Duration: Until end of December 2026