Position Title: Human Resources Operations Assistant – Hr Documentation Employment Opportunity
Employer: SNV
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Posted date: 3 weeks ago
Deadline: Submission date is over
Job Description
HR /Operation support- documentation:
- Provide basic HR and administrative operational support in line with established guidelines and procedures, contributing to consistent service delivery to projects.
- Support the HR team with staff ID preparation, personnel file organization, and routine HR documentation processes.
- Manage the distribution and collection of contract renewal documents, follow up with staff as needed, and ensure proper filing.
- Prepare and follow up on pension and pension ID matters and liaise with the pension agency as required.
- Support procurement-related tasks for HR and administration, including raising procurement requests, preparing supporting documents, and following up on approvals.
- Support HR office administration activities, including filing, inventory management of office/HR supplies, and other day-to-day administrative tasks as assigned.
Issue handling:
- Respond to routine HR and administrative inquiries in line with established guidelines and procedures.
- Escalate HR or administrative issues to the appropriate staff in a timely manner to ensure effective resolution and continuity of support.
Data/document handling:
- Scan and upload all HR and contract-related documents to SharePoint, and ensure that hard copies are properly filed in the respective staff files.
- Process, organize, and verify HR and administrative data and documents using standard procedures and tools.
- Maintain HR document trackers and filing systems to ensure easy retrieval and audit readiness.
- Prepare, organize, file, and archive HR documents, including contracts, amendments, new staff files, and other related records.
- Flag missing or inconsistent data and support basic monitoring and reporting to ensure consistency with agreed service standards.
- Support internal and external HR audits by providing accurate and timely documentation.
- Ensure confidentiality and secure handling of all HR records, personnel data, and related information.
- Perform any other related duties or assignments as may be required and assigned by the line manager.
Qualifications
- Diploma in Business Administration, Office Management, Secretarial Science, Human Resource Management, or a related field, with 2–4 years of relevant experience; or
- Bachelor’s degree (BA) in Business Administration, Office Management, Human Resource Management, Secretarial Science, or a related field, with 1–2 years of relevant experience.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.).
- Basic knowledge of HR policies, procedures, and labor laws.
- Strong organizational and record-keeping skills, with attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Good communication and interpersonal skills.
- Ability to work effectively independently and as part of a team.
Competencies:
- Initiative
- Problem analysis
- Accuracy
- Adaptability
Additional Information
Additional Information
Contract Type: National
Expected start date: March 20, 2026
Duty Station: Addis Ababa, Ethiopia
Contract Duration: Until end of December 2026
