Position Title: Logistics And Admin Officer
Employer: World Vision
Employment: Full-Time | Contract
Place of Work: Dolo Ado Region - Ethiopia
Posted date: 3 days ago
Deadline: February, 09/2026 (0 days left)
Job Description:
Fleet Management:
- Ensure all drivers adhere to the GPS requirements and direct all drivers/users to conform vehicles usage according to the fleet management policy
- Ensure adherence of vehicle usage at HUB and AP levels for the intended business purpose, manage drivers’ behavior, violations of fleet policy, such as late hours, and weekend and holiday usage as using GPS.
- Ensure all vehicles assigned at the HUB office and Aps have history files in hard copy and on GPS. Regularly review the log sheet of vehicles. Submit information of old vehicles to the HO fleet team for appropriate action.
- Ensure spare engine keys are kept safe and do spot checks and follow up that drivers and authorized personnel is not modified or duplicated & report immediately if at all observed
- Manage duties and responsibilities of all drivers at the HUB level, their performance appraisal and annual leave management and provide support for Aps office on this
- Ensure complete use of GPS installed in each vehicle of HUB and AP offices and periodically review the efficiency of vehicle usage and fuel management, analyze GPS-generated reports and submit any gaps to the HO fleet team.
- Ensure all vehicles and motor bikes of HUB and Aps offices under their custody have appropriate insurance coverage, submit accident reports to HO fleet within 24 hours of the occurrence and follow up for timely settlement of the claims request
- Closely work with the PH Supply Chain Manager/HO Logistics/Maintenance Coordinator On selection of a potential workshop, ensure adherence of fleet management policy and vehicle maintenance SOP at the HUB and AP level.
- Preserve essential vehicles repair and maintenance records, ensure all level A maintenance is done by driver mechanics (in-house) and coordinate for the implementation of level B.C & D maintenance services at the outsourced service provider`s workshop.
- Ensure proper usage of fuel and tyre as per the approved limit on the fleet management policy and in support of GPS. Collect and consolidate the monthly vehicle usage report from Aps and the HUB office and submit for HO fleet unit in a timely.
- Perform other related activities as forwarded by his immediate supervisor.
Warehouse and Distribution Management:
- Perform the warehouse and distribution operations at HUB offices,
- Ensure APs stores and Inventory management are up to standard to adhere to the existing Warehouse and distribution policy.
- Ensure the day-to-day operations of warehouse documents for completeness of purchase documents before receiving using GRN, verify appropriateness of necessary documents before goods issuance from the warehouse.
- Use the necessary predesigned Pads: GRN, Warehouse Requisition form, Goods Issue Ticket (GIT) and other pads and formats, Stock card and bin cards and follow up for proper usage.
- Review the inventory management activities in the respective HUB and AP offices and provide necessary advice
- Coordinate the annual inventory taking process at HUB and Aps under his custody and submit the inventory count report for the HO Warehouse and Distribution unit.
- Coordinate timely distribution of the procured items for end users or requesting units, ensuring that supporting documents confirm receipt of the items by the end users/distributed body.
- Submit a regular report for his immediate supervisor or the Logistics department if there are items kept in the HUB/Aps warehouse for an extended period for proper action.
- Ensure all appropriate safety and security devices are available, and safety regulations are being followed both about personal safety and safety of inventory.
- Coordinate Segregation of list of inactive and obsolete stock items in HUB and Aps offices periodically; submit the list for his immediate supervisor for appropriate decision making
- Involved in the process of warehouse and inventory mgmt. systemization at the respective field Office,
Administration:
Maintain fixed asset management system for existing and new fixed assets, including asset identification, location identification, physical count,
Conduct periodical and annual fixed assets physical inventories. (Mid- year & annual in a year to go to each AP and do a complete asset count and verify each asset's physical existence and proper registration in FAMS),
Generate clean, completed and updated fixed asset reports as needed
Request training for respective HUBs/APs staff on property and fixed asset policies and systems
Support in the disposal process, including giving an accurate fixed asset report from the system/FAMS and records are updated regularly.
- Involved in the process of warehouse and inventory mgmt. systemization at the respective field Office,
- Coordinate travel reservation and air ticket arrangement for HUB and AP level staff and make sure purchases are approved, cancellation/date changes are justified and approved by the Associate Director
- Make sure hotel corporate agreements are signed with preferred hotels and standards are met according to the agreed ToR for both accommodation and events.
- Coordinate event reservation, follow up on service delivery with hotels, and make sure the attendance sheet is accurate according to the booking
- Make sure the offices have a long-term agreement for outsourced services such as cleaning, security and maintenance
- Monitor outsourced services provision of cleaning, security guard, and maintenance services.
- Ensure all APs and HUBs have safety and security items such as first aid kits, fire extinguishers, assembly points, visitor’s entry registration book, etc
- Ensure all APs and HUBs have functional and standard power back-up – generator, water tankers, standard toilets and a clean and tidy office environment, landline telephone, 3G/4G dongles, ADSL internet, and regular maintenance is done.
Requirements
- Must have a BA Degree in Procurement and Supplies Management/ Logistics and Supply Chain Management/ Business Management
- Must have a minimum of 3 years of work experience in Fleet mgmt., warehouse & Distribution and administrative activities.
- Knowledge of fleet management, property management and Excellent communication skill
- Excellent English language skills and excellent interpersonal skills and Excellent team building skills
- Flexible, efficient, cooperative and committed to WVI’s aims, values and principles
- Computer skill: Microsoft Office (Word, EXCEL, PowerPoint…) is essential; and online system knowledge (GPS, FAMS) is advantageous
- Honest and trustworthy, demonstrate sound work ethics
Language requirement:
Fluency in English and preferably the local language
Skills in data management, reporting
Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.
Applicant Types Accepted:
Local Applicants Only
How to apply
Interested and qualified applicants can apply through this link:
