Office Administrator II

Job Summary:

The Office Administrator II is responsible for coordinating office administration activities, managing documentation and records, supporting communication and scheduling activities, and ensuring efficient day-to-day office operations. The role requires strong organizational skills, professionalism, and the ability to handle administrative tasks effectively.

Qualification:

• Diploma or BA Degree in Administrative Services Management, Secretarial Science, or other related fields.

Experience:

• A minimum of 4 years of relevant work experience with BA/BSc Degree qualification.
• A minimum of 6 years of relevant work experience with Diploma qualification.

Key Responsibilities:

• Manage daily office administration and coordination activities.
• Prepare, organize, and maintain office records, files, and documents.
• Handle correspondence, reports, memos, and official communications.
• Coordinate meetings, schedules, appointments, and office events.
• Maintain office supplies and follow up procurement requests when necessary.
• Support management and departments with administrative and clerical tasks.
• Ensure proper filing systems and confidentiality of office documents.
• Facilitate communication between departments and external stakeholders.
• Monitor office equipment and coordinate maintenance activities.

Other Required Skills:

• Computer literate.
• Strong communication and interpersonal skills.
• Good organizational and multitasking ability.
• Attention to detail and accuracy.
• Ability to work independently and under pressure.
• Professional ethics and confidentiality.
• Good report writing and documentation skills.

Skills Required:

• Customer / Service / Secretarial
• Hr / Public / Admin