Position Title: Procurement Assistant (AfCDC)
Employer: African Union Commission (AUC)
Employment: Full-Time | Contract
Place of Work: Addis Ababa - Ethiopia
Salary: US $ 55,174.63 (annual)
Posted date: 7 months ago
Deadline: Submission date is over
Purpose of Job
The Africa Centers for Disease Control and Prevention (Africa CDC) is an autonomous technical institution of the African Union that supports the Member States (MS) in planning, preparing, and responding effectively and efficiently to the continent's public health threats and outbreaks. Leadership principles of credibility, ownership, delegated authority, timely dissemination of information, transparency, accountability, and value addition guide Africa CDC. The African Union has set a goal to increase vaccine manufacturing on the African continent to meet 60% of the demand by 2040 and mandated the Partnerships for African Vaccine Manufacturing (PAVM), under the Africa Centres for Disease Control and Prevention (Africa CDC), to develop and implement a Framework for Action (FFA) to execute this mandate. In the FFA, 8 bold programs have been defined to support the vaccine manufacturing ecosystem enablers and continental strategy. One of these programs is the Market Design and Demand Intelligence bold program.The recommendations from the communiqué from the Meeting of the Bureau of the Assembly of the African Union Heads of State and Government in May 2022 and from the communiqué from the First Manufacturer Marketplace in September 2023 underscore the importance of the Market Design and Demand Intelligence assurance for the strengthening and sustainability of the continental vaccine manufacturing ecosystem. Subsequently, at its meeting [37th Ordinary Session of the Assembly of the Union, 18th February 2024], the AU endorsed that a pooled procurement mechanism (PPM) be established and urged Africa CDC to immediately put in place the modalities for full implementation. Further, the Committee of the Heads of State on 13th February 2024 directed Africa CDC to upgrade PAVM to a Platform for Harmonized African Health Manufacturing (PHAHM) to respond to the call of the New Public Health Order for expansion of local manufacturing of all medical countermeasures (vaccines, therapeutics, diagnostics, and others) towards building a self-sufficient healthcare manufacturing sector within Africa.Africa CDC plays a lead role in developing and supporting regional and local manufacturing across the continent as part of its mandate and function. Its mandate on local manufacturing includes, among others, technology transfer, access to raw materials, regulatory strengthening, financing, market shaping and pool procurement. The Africa CDC’s Partnerships for African Vaccine Manufacturing (PAVM) Framework for Action sets an ambitious target of producing 60% of vaccines used on the continent. In May 2023, the WHA side-event recommended the expansion of the PAVM scope to include therapeutics and diagnostics. Against this background, Africa CDC is seeking a Transport and Logistics Assistant
Main Functions
Under the overall supervision of the procurement team lead, the incumbent will work for effective delivery of procurement of goods/services/works in order to obtain the best value for money for all Africa CDC activities
Specific Responsibilities
● Participate in the planning, developing and managing of all procurement and contractual processes.
● Provide technical advice on all aspects of procurement.
● Prepare and distribute tender documents including bids and Request for quotations
● Assist in the management /conduct of all aspects of bid/proposal evaluation processes.
● Prepare and finalize purchase orders, memos, receiving reports and other relevant procurement documents.
● Review invoices to determine compliance with purchase orders and receipt of goods/services.
● Assist in conducting market research to keep abreast of market developments; undertake regular survey of new Suppliers, products and prices in the local market.
● In the absence of the Procurement Officer, attend the Local Internal Procurement Committee meeting as Secretary.
● Reconcile Suppliers account on regular basis, and initiate action on accounts receivable/payable as the case may be.
● Track orders to ensure prompt delivery.
● Tracking processing invoices by Finance to ensure timely payment of suppliers
● Ensure proper record keeping and maintain proper filing of procurement documents.
● Maintain the contract Register and ensure it is regularly updated.
● Contribute to the development and implementation of Africa CDC Annual procurement plan.
● Ensure maximum compliance with the relevant policies, Rules and Regulations governing procurement.
● Perform other related duties and responsibilities assigned by the supervisor
Academic Requirements and Relevant Experience
Diploma in Procurement, Supply Management, Logistics or any other related discipline with a minimum of 3 years of relevant work experience within Government, NGO, multilateral, regional or international institutions. Bachelor’s degree in Procurement, Supply Management, Logistics or any other related discipline with a minimum of 2 years of work experience within Government, NGO, multilateral, regional or international institutions
Required Skills
Technical skills and competencies:
● Very good understanding and knowledge and understanding of Public Procurement Procedures and Rules.
● Very good planning and organizational skills
● Very good understanding of procurement operations and of contracting processes for a diverse range of goods and services
● Knowledge of record keeping and maintenance of contract files.
● Contract administration
● Ability to work closely with various stakeholders, the AU, governments, NGOs, multilateral institutions, suppliers and service providers in complex working environments and achieve intended results
● Ability to assist in undertaking and analysis of procurement and supply related studies
Computer skills:
● Very good capacity to work on office computer applications, well versed in the use of MS Excel and MS Word, MS PowerPoint and other office applications as well as the Internet. Strong practical knowledge/ experience in using SAP will be highly advantageous
Communication Skills
● Very good capacity to draft and prepare reports as and when required, very good oral and written communication skills. The ideal candidate should be able to follow and promote two-way communication with others through correct interpretation of messages and appropriate responses. Expresses ideas or facts clearly.
● Ability and willingness to share knowledge, learn and allow continuous improvement
● Analytical Skills: The candidate should have good analytical skills with emphasis on paying attention to detail.
Behavioral skills:
● Excellent interpersonal skills, sense of accountability and compliance.
● Demonstrate professionalism, demonstrate skills associated with good decision-making.
● Able to work under pressure, particularly as a professional civil servant in a multicultural environment.
● Drive for results and continuous improvement.
● Able to adapt readily to change, seek better ways to get the job done
● Appreciates compliance against specified procedures to complete tasks; shows accountability towards successful completion of tasks; takes initiatives as and when required.
● Very good ability to work in a team setup and collaborate
● Ability to troubleshoot, break problems into simple lists, tasks or activities without assigning values or priorities. Uses common sense and past experiences to approach problems and decide
Leadership Competencies
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies
- Teamwork and Collaboration
- Accountable and Complies with Rules
- Learning Orientation
- Communicating with Influence
Functional Competencies
- Analytical Thinking and Problem Solving
- Job Knowledge and Information Sharing
- Drive for Results
- Continuous Improvement Focus
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TENURE OF APPOINTMENT:
The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.
GENDER MAINSTREAMING:
Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.
LANGUAGES:Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:
The salary attached to the position is an annual lump-sum of US $ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union .
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