PTP Administrator at DHL
Position Title: PTP Administrator
Employer: DHL
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
Role Purpose
Payment of outstanding debts to DHL service providers (invoice processing, settlement and query resolution).
Accountabilities:
- Ensuring invoices and related documentation are complete and authorized.
- Responsible for ensuring that valid supplier invoices are authorized and accurately processed and allocated.
- Ensure that invoices are billed as per contracts and any discrepancies are investigated timely.
- Monitoring and reporting on the creditor’s aging analysis to ensure suppliers are paid in line with agreed payment terms.
- Providing AP coding for invoices to be scanned into Basware, following invoice approval by the respective HoD and providing other support to SSC till the invoice processing is completed
- Resolving supplier queries and invoice entry misallocations.
- Perform monthly supplier reconciliations to ensure there are no long outstanding payments, invoice and payment issues to be investigated and resolved timely.
- Responsible for processing customer refunds and any discrepancies investigated timeously.
- Ensure regular petty cash reimbursements and documentation are complete, authorized in line with Petty Cash Policy and correctly processed
- Vendor onboarding and vendor database maintenance activities by ensuring that all vendors’ information and related supporting documents are kept up to date and maintained (VMD)
- Accountable for the timely payments to DHL vendors and partners.
- Monitor procurement and accounting compliance as applicable to the PtP function.
- Manual payment journal preparation and uploading to Ishare for posting
- Monitor PtP compliance and local legislation and provide support to SSC and CFO in ensuring compliance with the Local PTP Processes and CRISP requirements.
- Provide assistance for any other adhoc duties
Qualifications
- 2-4 years of experience in related areas of responsibility.
- Senior service, production, or support roles highly experienced in the area of responsibility.
- Performs all of the standard and some specialized more complex aspects of the function. Thorough knowledge of tasks and responsibilities. Effectively applies skills in accomplishing tasks.
- University Degree in Accounting
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