Immediate Vacancy: Secretary

Position Overview

We are seeking a dedicated Secretary to join our team and provide essential administrative support. The Secretary will be responsible for:

• Managing communications (phone calls, emails, and correspondence)
• Coordinating meetings (scheduling, preparing agendas, and recording minutes)
• Maintaining organized records (filing, databases, and office supplies)
• Serving as the first point of contact for visitors and clients
• Arranging travel and managing documents

Required Skills and Competencies

Essential Skills for the Secretary Role:

• Upholding confidentiality at all times
• Strong communication abilities and excellent customer service
• Ability to work collaboratively within a team
• Exceptional organizational and time management capabilities
• Keen attention to detail
• Skilled in negotiation
• Assertive and proactive approach to tasks
• Adaptable and flexible in a dynamic environment
• Demonstrates tact, discretion, and diplomacy
• Initiative to identify and address needs independently
• Proficient written and verbal communication skills in both African languages (Afan Oromo and Amharic)
• Excellent interpersonal and networking abilities
• Willingness to perform additional duties as assigned
• Strategic thinker with a visionary mindset
• Advanced proficiency in Microsoft Office Suite
• Proven ability to prioritize and monitor tasks independently

Educational Background:

• 10+3 or Diploma in Secretarial Science, Management, or a related discipline

Professional Experience:

• Minimum of 2 years of relevant work experience
• Comprehensive understanding of support services
• Strong interpersonal skills
• Basic computer literacy
• Excellent written and spoken communication skills in Afan Oromo and Amharic

Key Competencies:

• Effective time management
• Strong networking skills
• Clear and professional communication
• High attention to detail
• Problem-solving abilities
• Team-oriented mindset

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management