Senior Administrative Officer

Position Summary

We are seeking a highly organized and proactive Senior Administrative Officer to oversee daily office operations, ensure administrative efficiency, and provide strategic support to management. The ideal candidate will possess strong leadership skills, exceptional problem-solving abilities, and a track record of streamlining processes while mentoring junior staff.

Key Duties and Responsibilities

The key duties include:

• Oversee daily office operations to ensure smooth workflow and efficiency.
• Supervise administrative staff, including junior officers, interns, and support personnel.
• Manage correspondence, documentation, and reporting systems (digital and physical).
• Organize meetings, schedules, and travel arrangements for staff.
• Handle financial tasks, including processing invoices, petty cash, and expense reports.
• Monitor office supplies, equipment maintenance, and facility management (cleaning, security, parking).
• Liaise with landlords, utility providers, and service contractors for timely payments and maintenance.
• Ensure compliance with health, safety, and environmental regulations.
• Conduct periodic facility inspections and address staff concerns regarding the work environment.

Qualifications and Requirements

Education & Certifications

• Minimum: Bachelor’s degree in Business Administration, Office Management, or related field.
• Preferred: Professional certification (e.g., Certified Administrative Professional, Project Management).

Experience

• 5+ years in administrative roles, with 2+ years in a supervisory capacity.
• Proven experience in budget management, process improvement, and stakeholder coordination.

Key Competencies

• Leadership: Ability to manage teams and drive operational excellence.
• Technical Skills: Advanced proficiency in MS Office (Excel, PowerPoint), ERP systems, and collaboration tools (e.g., SharePoint).
• Communication: Exceptional written and verbal skills for executive-level interactions.
• Problem-Solving: Analytical mindset to resolve complex administrative challenges.
• Discretion: Handle sensitive information with confidentiality and professionalism.

Skills Required:

• Sales / Marketing / Business / Management