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Sr. Project Associate – Document Verification at International Organzation for Migration - IOM
Position Title: Sr. Project Associate – Document Verification
Employer: International Organzation for Migration - IOM
Employment: Full-Time | Contract
Place of Work: Addis Abeba - Ethiopia
Salary: Attractive Salary
Posted date: 2 days ago
Deadline: February, 06/2026 (11 days left)
Overall Context
Under the overall supervision of the Chief of Mission (CoM), the general supervision of the Migration Management and Governance Unit Senior Programme Coordinator / Immigration and Border Governance (IBG) Programme Officer, and the direct supervision of the National Programme Officer for IBG, the Senior Project Associate – Document Verification is responsible for overseeing document verification activities in Addis Ababa and in the field. The successful candidate will be accountable for carrying out duties related to document verification operations.
Responsibilities
- Coordinate a team or teams of up to a total of five staff members undertaking document verification activities in an assigned area or areas, such as at different government offices, including municipalities, court, Immigration, Nationality and Vital Event Agencies (INVEA), Refugee and Returnee Service (RRS), schools or other in relation to document verification.
- Coordinate and undertake staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance regularly to ensure high-quality work and the accurate completion of document verification activities.
- Liaise with different embassies that signed a service agreement with IOM and work on how to streamline and strengthen the day-to-day activities with the project goal and purpose that benefits both parties of the project.
- Coordinate and supervise the document verification activities and team and ensure all verification requests are undertaken and reported on-time as per the SOP and guidelines set for document verification.
- Monitor the preparation and submission of official letters to different offices, to facilitate the verification of documents received from Embassies and follow-up timely registration and update of related data.
- Perform the document verification activities being requested by different embassies as per established guidelines or standards and submit the verification report to the respective embassies on time.
- Prepare cost breakdown and invoices for each document verification based on the different clients’ SOP and guidelines, analyze statistical data, generate, and submit a report.
- Notify the supervisor and Operations Staff about tasks or assignments performed and challenges as well as related to document verification and others, daily.
- Prepare weekly, monthly, Quarter, and annual document verification reports, then share with supervisor.
- Facilitate raising of Purchase Order and Payment requests for all document verification related costs and coordinate with finance in raising advances for service fees to be paid to different issuing offices and subsequently settlement of advances on time.
- Attend different meetings and workshops on document verification and professionally represent IOM and report meeting results to the supervisor.
- Conduct field trips to monitor and evaluate the document verification activities; understand the challenges and limitations and come up with possible recommendation that improve the project activities.
- Perform other duties as may be assigned.
Qualifications
- University degree in social science with four years of relevant experiences on Immigration and Visa processing, vital event registration and processing, and fraud detection or
- High school diploma with six years of relevant experiences on Immigration and Visa processing, vital event registration and processing, and fraud detection or
- Have third grade driving license and excellent driving skills is an advantage.
- Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Relevant years of professional experience in Immigration and Visa processing, vital event registration and processing, and fraud detection
- Experiences in data recording and management, document verification, third-country resettlement, family unification, and other humanitarian admission.
- Proven ability to establish and maintain strong working relations with relevant Government, UN-agencies, different countries' embassies, and international organizations.
- Appreciation of different cultures, languages, beliefs, Sex and diversity.
- Experience in working with humanitarian agencies, especially the UN agencies, I/NGOs, supporting refugees is essential.
- Thorough knowledge and experience in using Microsoft Office packages (Outlook, Word, Access, and Excel) is required.
Skills
- In-depth knowledge of migration governance and border management concepts.
- Knowledge of UN and bilateral donor-funded programming and reporting requirements.
- Knowledge of project management principles, including planning, monitoring, and reporting.
- Familiarity with financial and administrative rules and procedures.
- Strong drafting, analytical, and coordination skills.
- Thorough knowledge and experience in using Microsoft Office packages - (Outlook, Word, Access, and Excel) is required
Languages
REQUIRED
For this position, fluency in English and Amharic is required (oral and written).
DESIRABLE
- Working knowledge of other languages of Ethiopia (e.g., Oromifa, Somali, Tigrigna) is an advantage.
- IOM’s official languages are English, French and Spanish.
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Values
All IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies
Behavioral indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
How to apply
Interested And Qualified Applicants Can Apply Through This Link:
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