Supply Chain Administrator

MAJOR RESPONSIBILITIES

• Carry out procurement activities through planning and forecasting, identification of needs, sourcing and solicitation of offers, evaluation of offers, review and award of contracts. Closely follow up the delivery of goods/services accordingly;
• Provide support and participate with the SCM Manager to identify potential suppliers available for all major item categories through market research, strategic sourcing and appropriate ways
• Receive Purchase Requisition, Agreements/Proposals, MoU and ToR and critically review them to ensure clear specification, billing string and need by date
• Collect price quotations from short-listed, pre-qualified suppliers and other methods as per the WVE procurement manual and submit to the procurement committee. Prepare price analysis and submit for procurement committee deliberation and recommendation.
• Request Finance for payment and close follow-up to ensure that Suppliers/Vendors are paid on-time.
• Prepare distribution list according to the respective purchase requisition and submit all required documents to Warehouse & Distribution to make ready for the delivery to the central warehouse;
• Provide well-scheduled, safe, reliable and cost-effective support service management in the project area and ensure performance tracking information system;
• Ensure timely submission of standardized annual and periodic reports all the assignments related to Supply chain activities
• Supplier Relationship Management
• Act as a link between the organization and suppliers, customers and government bodies.
• Look for potential suppliers and negotiate the best deal for the organization and maintain good relationship with the suppliers.
• Ensure the organization works with competent and reliable suppliers. In collaboration with the procurement manager and procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality assurance, organizational structure and financial stability.
• Monitoring and Progress Control
• Assist in the submission of procurement reports to the Procurement Manager as required.
• Assist in the development of strategic sourcing and contribute to the achievement of those goals.
• Complete procurement of all required goods and services on a timely basis and in an accurate manner;
• Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively.
• Establish strong contract relationships and ensure suppliers' compliance to those agreements

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Knowledge/Qualifications For The Role:

Strong leadership, diplomatic and motivational skills, including the ability to lead up, across and down multiple businesses. Build and maintain relationships by engaging key leaders to establish credibility, solve problems, build consensus and achieve objectives.

Required Education, Experience, Training, License, Registration, And Certification

• BA in Procurement & Supplies Management, Business Management and other related fields.
• Three years’ experiences in handling development & emergency response program procurements in an INGO or organization of similar size and reputation.
• Ability and willingness to change work practices and hours in the event of major emergencies, including travelling at short notice and for extended periods of time.
• Knowledge of well-organized order and information management, able to keep filing systems updated to ensure an auditable trail.
• World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

Applicant Types Accepted: Local Applicants Only

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing