Secretary at BGI Ethiopia

Secretary

Employer: BGI Ethiopia

Employment: Full-Time | Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 5 years ago

Deadline: Submition date is over

The Secretary will help ensure that the office runs smoothly and efficiently. The major roles are clerical and administrative support to assist office personnel and optimize workflow. Other secretarial responsibilities will include organizing and maintaining files and writing letters. Duties and Responsibilities Respond to calls, emails, and routine letters; direct inquiries to the appropriate person Manage schedules and calendars; arrange, coordinate, and schedule meetings; and prepare meeting documents Coordinate conferences; complete conference registrations for company employees; and make travel arrangements for office personnel Manage petty cash and support in budget and purchase equipment for the office Write and distribute routine correspondence and reports; compile data and prepare reports Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed Maintain updated contact information for finance department employees, suppliers, and customers; keep such information confidential Read secretarial publications and attend workshops to improve skills over time Fulfill other secretarial duties as needed Job Requirements 1-year work experience for BA Degree holders and 2 years of work experience for Diploma holders Behavioral Competencies Trustworthy Organization Communication Time Management Multitasker Technical Competencies Writing MS Office Planning