Accounting And Administrative Assistant

About the Job

Under the authority and supervision of the Head of Mission and the Deputy Head of Mission, you will be required to perform the following tasks:

• Ensure the day-to-day management of the Secretariat of the Embassy, including accounting using Microsoft Excel.
• Manage the agendas of the Embassy team as well as the official correspondence and communication.
• Liaise with other Embassies, UN agencies, and the African Union to coordinate meetings/events.
• Oversee the archiving of all incoming and outgoing Embassy correspondence.
• Assist with the management of accounting operations and manage the Embassy liquidities, ensuring all calculations and data entries are correct.
• Monitor and ensure the proper execution of all Embassy-related payment transactions and maintenance contracts for expatriate staff residences.
• Assist with the organization of incoming visits and official Embassy events, inside and outside Embassy premises.
• Assist the Embassy staff in all administrative procedures related to their professional duties and life in the country of posting (diplomatic ID, drivers’ license).
• Perform any other duties assigned by the Head of Mission and Deputy Head of Mission.

Qualification

• Must have successfully completed secondary (or equivalent) studies or more.
• Must be fluent in spoken and written English and Amharic.
• Must have an intermediate level of spoken and written French (fluency in French is an advantage).
• Must have solid experience in budgets and accounting.
• Must be proficient in using Microsoft Office applications (Outlook, Word, and Excel).
• Must have excellent time management and organizational skills.
• Flexibility, resilience, patience, and the ability to deal with difficult situations are characteristics that distinguish you.
• Must have a great sense of responsibility.
• Must have a high level of discretion.
• Must enjoy working in a small, young, and dynamic team and are ready to tackle a variety of challenges.

Please note that the employment contract, including the salary, is governed by the labour laws in Ethiopia.