Accounting And Administrative Assistant at Embassy Of Luxembourg

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Accounting And Administrative Assistant

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Employer: Embassy Of Luxembourg

Employment: Full-Time | Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 1 month ago

Deadline: Submission date is over

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About the Job

Under the authority and supervision of the Head of Mission and the Deputy Head of Mission, you will be required to perform the following tasks:

• Ensure the day-to-day management of the Secretariat of the Embassy, including accounting using Microsoft Excel.
• Manage the agendas of the Embassy team as well as the official correspondence and communication.
• Liaise with other Embassies, UN agencies, and the African Union to coordinate meetings/events.
• Oversee the archiving of all incoming and outgoing Embassy correspondence.
• Assist with the management of accounting operations and manage the Embassy liquidities, ensuring all calculations and data entries are correct.
• Monitor and ensure the proper execution of all Embassy-related payment transactions and maintenance contracts for expatriate staff residences.
• Assist with the organization of incoming visits and official Embassy events, inside and outside Embassy premises.
• Assist the Embassy staff in all administrative procedures related to their professional duties and life in the country of posting (diplomatic ID, drivers’ license).
• Perform any other duties assigned by the Head of Mission and Deputy Head of Mission.

Qualification

• Must have successfully completed secondary (or equivalent) studies or more.
• Must be fluent in spoken and written English and Amharic.
• Must have an intermediate level of spoken and written French (fluency in French is an advantage).
• Must have solid experience in budgets and accounting.
• Must be proficient in using Microsoft Office applications (Outlook, Word, and Excel).
• Must have excellent time management and organizational skills.
• Flexibility, resilience, patience, and the ability to deal with difficult situations are characteristics that distinguish you.
• Must have a great sense of responsibility.
• Must have a high level of discretion.
• Must enjoy working in a small, young, and dynamic team and are ready to tackle a variety of challenges.

Please note that the employment contract, including the salary, is governed by the labour laws in Ethiopia.

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