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Position Title: Admin Assistant
Employer: Moyee Coffee
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 3 months ago
Deadline: Submission date is over
Job Summary
The Admin Assistant is responsible for supporting daily administrative operations, including managing petty cash, overseeing office supplies inventory, coordinating travel arrangements, and preparing contracts for office rent. This role ensures the smooth functioning of office logistics and supports various departments as needed.
Responsibilities
- Answer phone calls, take messages, and handle email correspondence.
- Prepare documents, letters, reports, and presentations.
- Maintain organized physical and digital filing systems.
- Schedule appointments and coordinate internal meetings.
- Handle incoming and outgoing mail and courier services.
- Monitor office supplies and reorder when necessary.
- Keep shared office spaces clean, organized, and functional.
- Coordinate with vendors, service providers, and maintenance teams.
- Manage petty cash fund responsibly and transparently.
- Record all transactions with supporting receipts.
- Reconcile petty cash periodically and report to Accounts/Finance.
- Operate and monitor the employee attendance system (manual/biometric/software).
- Ensure attendance records are accurate and updated regularly.
- Report absences to HR or the reporting manager.
- Generate monthly attendance summaries as required.
- Book domestic and international flight tickets as per travel requests.
- Make hotel reservations and arrange ground transport if needed.
- Maintain a travel log for all staff movements and bookings.
- Coordinate with employees and travel vendors for itinerary changes or cancellations.
- Ensure cost-effective and policy-compliant travel arrangements.
- Assist various teams with administrative tasks.
- Support event or meeting setups, internal communication, and scheduling.
- Help with basic finance or HR admin tasks when required.
Qualifications
- Bachelor Degree in business administration or a related field.
- A minimum of 2 years of administrative or office support experience.
- Good communication skills (verbal and written).
- Ability to use MS Office (Word, Excel, Outlook) and basic office equipment.
- Attention to detail and accuracy in documentation.
- Ability to multitask and work under minimal supervision.
