Position Title: SNV are Seeking Administrative Assistant Intern
Employer: SNV
Employment: Full-Time | Internship
Place of Work: Addis Ababa - Ethiopia
Posted date: 4 weeks ago
Deadline: Submission date is over
Background of the Project
The Clean Faces, Clean Environment – A Path to Sustaining Trachoma Elimination is a 5-year project funded by the Fred Hollows Foundation. The [project aims to accelerate and sustain the elimination of trachoma as a public health problem in Ethiopia’s Oromia Region. Trachoma remains a leading cause of preventable blindness, primarily linked to poor hygiene and environmental sanitation.
Building on the WASH for Trachoma Elimination (WASHTra I & II) initiatives, the project promotes facial cleanliness, hygiene behaviour, and community-led waste management. It applies SNV’s Sustainable Sanitation and Hygiene for All (SSH4A) approach and the Behaviour Centred Design (BCD) framework to ensure lasting behavioural change. The project aligns with the national SAFE strategy and the Total Sanitation to End Open Defecation and Urination (TSEDU)–Ethiopia initiative.
The project adopts a five-year phased leadership transition from SNV to the Oromia Health Bureau (OHB): SNV leads and builds capacity (Years 1–3), followed by joint implementation (Year 4), OHB-led activities with SNV support and full OHB leadership with SNV advisory (Year 5). The project aligns with government-led initiatives, including the One WASH National Program, a national campaign aimed at eliminating open defecation by 2030 and one of the Bureau of Health’s key priorities.
The project will be implemented in 49 woredas across six zones of Oromia Regional State: Arsi, East Hararghe, East Shewa, Guji, Jimma, and West Hararghe.
OBJECTIVE OF THE INTERNSHIP
The Administrative Assistant Intern serves as a support resource for the Clean Face, Clean Environment project team, primarily responsible for assisting with administrative tasks and supporting day-to-day activities. This role involves assisting in workshop facilitation, travel arrangements, including ticket bookings, in collaboration with the reception team, as well as scheduling meetings and providing general administrative support.
This internship offers valuable exposure to operational and administrative functions within a country office setting. The Administrative Assistant Intern contributes to the smooth functioning of the project operations by ensuring that SNV staff are equipped with the necessary facilities and services to effectively carry out their work.
Job Description
The Administrative Assistant intern will be responsible for:
- Distribute received invoices and follow up on payment-related queries.
- Provide stationery and office supplies to the team as needed.
- Support the organization of workshops, conferences, and related program events.
- Provide day-to-day administrative assistance to team members and departments.
- Assist in Payment Processing and Financial Documentation
- Support the processing of payments, filing of financial reports, and handling related correspondence.
- Distribute and maintain copies of grant-related documents.
- Strengthening communication and coordination between support functions (HR, IT, Finance) and project team.
- Provide both general and specific administrative support to the project team.
- Work closely with the logistics officer to coordinate travel arrangements for project activities.
- Liaise with the logistics officer to secure transportation for project teams as needed.
- Answers questions with regards to one or multiple operational services, within set guidelines and procedures. Ensures issues are escalated in a timely manner through the right channel, when necessary, to ensure full operational support.
Qualifications
- Education, experience and key skills:
- Bachelor’s degree in business administration, Management, Accounting, Public Administration, or related field.
- Recent graduate or student with no more than two years of professional experience.
- Prior internship or volunteer experience in administrative, finance, or logistics support roles is an advantage.
- Familiarity with office operations, filing systems, and document handling.
- Basic knowledge of procurement, inventory management, or HR support functions is desirable.
- Experience using Microsoft Office applications (Word, Excel, Outlook) and basic data entry or record-keeping tools.
- Organized, detail-oriented, and eager to learn.
- Good communication and interpersonal skills.
- Ability to manage time and handle multiple tasks efficiently.
- Commitment to confidentiality and professionalism.
- Team player with a positive attitude and service-oriented mindset Bottom of Form
Additional Information
Additional Information
Contract Type: Internship
Expected start date: January 1, 2026.
Duty Station: Addis Ababa
Contract Duration: For one year with the possibility of extension.
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