Administrative Assistant Role Available

Job Summary

Neps International School is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Academic Director and Head of School. The ideal candidate is efficient, tech-savvy, bilingual (English and Amharic), and able to manage multiple responsibilities in a dynamic and fast-paced school environment.

Key Responsibilities

1. Administrative & Clerical Support
   • Provide day-to-day clerical support to the Academic Director and Head of School.
   • Draft and issue official letters and documents in English and Amharic.
   • Maintain accurate and well-organized office records and documentation.
   • Manage the school’s official information email account.
2. Asset & Inventory Management
   • Oversee asset inventory and stock management.
   • Receive and record goods and supplies.
   • Maintain updated inventory records and track asset movement.
3. Human Resources Support
   • Ensure staff attendance sheets are signed and properly filed.
   • Prepare attendance summaries for payroll.
   • Issue HR-related letters to staff as instructed.
   • Supervise and monitor the work of cleaning staff and security guards.
4. Utilities & Payments
   • Ensure timely payment of water, electricity, and internet bills.
   • Maintain organized records of payments and receipts.
5. Maintenance & Infrastructure Follow-Up
   • Coordinate and follow up on maintenance and repair work.
   • Liaise with service providers including infrastructure technicians, plumbers, electricians, and EthioTelecom.
   • Ensure issues are resolved promptly and efficiently.
6. Communications & Social Media
   • Create engaging content showcasing student activities (photo/video recording and editing).
   • Manage and post content on Instagram, TikTok, Facebook, and LinkedIn.
   • Maintain and strengthen the school’s professional digital presence.
7. Digital Knowledge Management
   • Manage and organize the school’s virtual knowledge reserve on Google Classroom.
   • Ensure digital files and academic resources are properly archived and accessible.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Excellent written and spoken English and Amharic.
• Mastery of Microsoft Office (Word, Excel, PowerPoint required).
• Strong organizational and time-management skills.
• Basic graphic design and video editing skills are an advantage.
• Strong sense of responsibility, discretion, and professionalism.
• Ability to multitask and work independently.

Personal Attributes

• High integrity and reliability.
• Strong attention to detail.
• Solution-oriented mindset.
• Comfortable working in a structured, fast-paced school environment.

Candidates that live in or near Ayer Tena will be given priority.