Executive Assistant For the Deputy Ambassador EO at British Embassy
Position Title: Executive Assistant For the Deputy Ambassador EO
Employer: British Embassy
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Salary: USD 862,35/Month (Base)
Posted date: 3 days ago
Deadline: November, 25/2025 (10 days left)
Main purpose of the job:
This role offers the opportunity to work at the heart of a large and busy Embassy, with exposure to a range of policy and leadership issues.
You will work within the Private Office team as the Executive Assistant to the Deputy Ambassador, supporting him in his decision-making. You will report directly to the Chief of Staff to the Ambassador and Deputy Ambassador.
Together, you will play a central role in the running of the Embassy, whether managing the busy diary of the principal, managing an Embassy-wide event, or helping drive effective decisions internally. You will build relationships with staff across the embassy’s policy and operational teams as well as with external partners in government, NGOs and other diplomatic missions.
The jobholder will become a core part of the interface for the Embassy’s senior leaders and the wider embassy and diplomatic community. The demands will be high, in accordance with the busy and high-profile nature of the principals’ work. For example, you will be expected to work from the office, and you will often have to step in to cover for Private Office colleagues when on leave.
In return, you will get unparalleled exposure to the full breadth of the Embassy’s work, with opportunities to develop areas of interest, and to build a valuable network of contacts both internally and across the wider diplomatic community.
Roles and responsibilities:
- Providing strategic and administrative support to the Deputy Ambassador, using strong organisational, communication and problem-solving skills to manage his diariy, arrange meetings, and ensure his ability to focus on priorities.
- You will take initiative in organising briefings and other logistical arrangements so the principal has what they need on time and can deliver effectively for the embassy.
- You will also be expected to develop an understanding of the core policy areas of your principal (Bilateral diplomacy, Development, African Union). You will liaise with contacts across the embassy on these policy areas at team leader level. You will need to be able clarify information on behalf of the principal to support them to make informed decisions on complex issues.
- Lead organisation of high-profile and VIP Events at the Embassy, working closely with the Events team and the Residence team, including managing invitations and RSVPs through to leading on event design, catering and logistics. You will be responsible for finding solutions to tricky issues as they emerge.
- You will use this understanding to take decisions on how best to prioritise your work and will use strong written and oral communication to ensure that you and the principal are working seamlessly together. You will regularly be required to provide succinct oral briefings at short notice, updating the principal on preparations for upcoming engagements. You will also be required to be able to communicate clearly in writing.
- You will also build a network of contacts within the Ethiopian Government, NGOs and other international organisations, representing the British Embassy externally when arranging appointments or handling in-coming requests and invitations.
- Managing the Secretariat for one of the four Embassy decision-making boards: this requires leading on cross-cutting Embassy-management functions, attended by senior leaders. You will be required to agree agendas for each meeting, working with team leaders to determine the most important priorities to discuss. You will need strong drafting skills to bring out the detail of conversations when recording minutes and providing recommendations to your principal on areas to follow-up. You will work closely with the Head of Private Office but will be expected to be able to act independently in setting agendas, exchanging information with policy leads, and negotiating deadlines.
- Managing the Embassy forward-look calendar, tracking and collating upcoming major events, visits, and travel across the embassy into one document. You will be responsible for enabling senior leaders to have strategic oversight of embassy activity, taking the initiative to share the calendar regularly, and identifying potential calendar issues in advance. You will coordinate across the embassy to build a comprehensive picture of embassy activity, create innovative ways to ensure seniors are sighted, and influence decision-making based on your understanding of embassy priorities.
- Managing the contact database. You will develop and maintain up to date contact information of the Embassy’s senior interlocutors across government, civil society, business, and other diplomatic missions, to facilitate arranging meetings and hosting events to help build important embassy relationships.
This position is an exciting opportunity for someone who is comfortable taking the lead on a new piece of work the elements of which will evolve over time. The job holder will also be expected to have a strong focus on delivering and improving, using feedback and other monitoring techniques to spot opportunities to make the Boards even more effective.
Resources managed (staff and expenditure)
No staff or resources are managed directly; however, the position is critical to the running of the Embassy. In this regard, you are expected to support the Deputy Ambassador and Senior Leaders in a timely and efficient management of their expenses as well as expenses related to ministerial visits, high-level functions within the Private Office.
Essential qualifications, skills and experience
- Experience in managing a diary/office
- Strong organisational and communication skills
- Relationship-building skills
- Basic Computer skills – Word, Excel, Outlook
- Fully operational written and spoken English and Amharic
Desirable qualifications, skills and experience
- Understanding of how an embassy operates
- Experience working in a diplomatic mission/international organization
Required behaviours
Changing and Improving, Communicating and Influencing, Managing a Quality Service
- Application deadline: 25 November 2025
- Grade: Executive Officer (EO)
- Type of Position: Permanent
- Working hours per week: 36
- Region: Africa
- Country/Territory: Ethiopia
- Location (City): Addis Ababa
- Type of Post: British Embassy
- Number of vacancies: 1
- Salary: USD 862,35 (Base salary is subject to tax and other statutory deductions)
- Type of Salary: Monthly
- Start Date: 1 January 2026
Additional information
Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.
- The British Embassy will never request any payment or fees to apply for a position
- Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit
- The responsibility lies on the successful candidate to:
- Obtain the relevant permit
- Pay the fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
- Reference checking and security clearances will be conducted on successful candidates
- Please log in to your profile on the application system on a regular basis to review the status of your application
- Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If, during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate
Please be aware that you will only be able to apply to vacancies for Country-Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third-party websites; however, our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
How to apply
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