Exciting Executive Office Head Role

Job Summary

The Executive Office Head will oversee and coordinate administrative, HR, project development, and communication functions of the organization. We are seeking a health professional with strong leadership, excellent writing skills, and experience in project writing, fundraising proposals, and non-profit grant submissions. Perfect fluency in Amharic and English is required. This role requires a highly organized, proactive, and solution-oriented professional who can manage multiple responsibilities, innovate ideas, and maintain strict confidentiality.

Key Responsibilities

• Lead and manage all administrative and HR functions for smooth office operations
• Draft, edit, and format official letters, memos, project proposals, business plans, and reports in fluent Amharic and English
• Drive project development, fundraising initiatives, and non-profit grant writing
• Assist in marketing, outreach, and communication with partners, stakeholders, and government offices
• Maintain well-organized digital and physical filing systems
• Ensure clear and professional communication within the organization and externally
• Follow up on official and government documentation in compliance with Ethiopian laws
• Utilize MS Word, Excel, and PowerPoint for reporting, documentation, and presentations
• Ensure accuracy, confidentiality, and timely completion of all tasks

Qualifications

Preferred Education:

• Medical Doctors, Masters of Public Health (MPH) professionals, or Health Officers with significant management and project development experience
• Health professionals with a Master’s Degree (MSc/MA) in Health Service Management, Management, Business Administration, or related fields

Minimum Education:

• BSc in Health Sciences plus a degree in Management or very strong management & leadership experience in NGOs

Experience:

• Bachelor’s degree holders: 3+ years of experience in administration, HR, project writing, or leadership roles in health care or health-related NGOs/organizations
• Master’s degree holders: 5+ years of experience in management, project coordination, or leadership roles in health care or health-related NGOs/organizations

Languages:

• Perfect fluency in Amharic and English (writing, speaking, listening, reading)

Technical & Professional Skills

• Exceptional writing skills for professional documents, proposals, and reports
• Strong project development and fundraising abilities
• Knowledge of organizational communication, marketing, and outreach
• Proficiency in MS Word, Excel, and PowerPoint
• Skilled in digital office and HR documentation systems
• Leadership and coordination skills to motivate teams

Personal Attributes

• Highly organized, detail-oriented, and responsible
• Creative, proactive, and solution-focused
• Able to manage multiple tasks under tight deadlines
• Maintains strict confidentiality and professionalism

Salary (Including Benefits)

1. Bachelor’s Level: 27,000 ETB/month
   • BSc in Health + Management degree + strong NGO or healthcare leadership experience
   • 3+ years of relevant experience
2. Master’s Level: 35,000 ETB/month
   • BSc in Health + Master’s degree (MSc/MA) in Health Service Management, Management, or Business Administration
   • 5+ years of relevant experience

Extra Benefits:

Health professionals will receive additional benefits for extra time (duty) service in their health profession.

Working Hours

9 hours per day, 6 days per week

Skills Required:

• Health / Medical