Executive Secretary at GeezJobs (Recruitment Department)
Position Title: Executive Secretary
Employer: GeezJobs (Recruitment Department)
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
Job Summary:
On behalf of our client (on a real estate business), we are seeking a highly organized and detail-oriented Executive Secretary to provide high-level administrative support to [CEO/Director/Executive Team]. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential documents, and ensuring smooth office operations.
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Prepare and draft correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Organize and maintain files, records, and documentation.
- Arrange travel itineraries, accommodations, and logistics for executives.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Take minutes during meetings and follow up on action items.
- Oversee office administration, including procurement and office supplies management.
- Support event planning and company functions as required.
- Perform other administrative tasks as assigned.
Qualifications & Skills:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum 4 years experience as an Executive Secretary, Business Assistant, or similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple priorities.
- Strong problem-solving skills and discretion in handling sensitive information.
Female Candidates ONLY
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