Executive Secretary - Female Candidates

On behalf of our client, a growing import–export company, we are seeking a highly organized and professional Executive Secretary to provide high-level administrative support and ensure smooth coordination of daily business operations.

Key Responsibilities

• Provide executive-level administrative support to senior management.
• Manage and organize incoming and outgoing correspondence (emails, letters, calls).
• Prepare, review, and maintain business documents, including contracts, invoices, shipping documents, and reports.
• Coordinate meetings, appointments, travel arrangements, and company schedules.
• Liaise with suppliers, freight forwarders, customs agents, and clients to ensure smooth communication and timely follow-up.
• Maintain proper filing systems (physical and digital) for trade and administrative documents.
• Track shipments, monitor documentation flow, and follow up on pending approvals or payments.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure confidentiality of sensitive company information.
• Support general office operations and administrative functions.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Secretarial Science, or related field.
• Minimum 2-5 years of experience as an Executive Secretary, Senior Secretary, or Administrative Officer (experience in import–export or trading company is an advantage).
• Strong knowledge of documentation handling and office management systems.
• Excellent written and verbal communication skills both in Amharic and English
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management