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Transcend International School

Executive Secretary



Employer: Transcend International School
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 1 month ago
Deadline: Submission date is over

About Transcend International School:

Transcend International School is a vibrant and forward-thinking educational institution committed to providing a high-quality, holistic education to its diverse students. The school is dedicated to:

  • Providing a holistic educational experience that integrates academic excellence with moral values.
  • Transforming education and nurturing students to transcend their full potential.

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the school's leadership team. The ideal candidate will possess:

  • Exceptional communication and interpersonal abilities.
  • Strong problem-solving skills.
  • The capability to manage a wide range of administrative tasks efficiently and discreetly.

Responsibilities:

  • Manage the leadership team's calendars, schedule appointments, and coordinate meetings, conferences, and events.
  • Serve as the primary point of contact for stakeholders.
  • Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
  • Maintain organized filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of information.
  • Handle phone calls, emails, and other communications, prioritizing and responding appropriately.
  • Assist with the preparation of meeting agendas, take accurate minutes, and follow up on action items.
  • Manage office supplies and ensure the efficient operation of office equipment.
  • Assist with the organization of school events and activities.
  • Perform other administrative tasks as assigned.

Qualifications and Experience:

  • Bachelor's degree in Secretarial Science, Business Administration, or a related field preferred.
  • Proven experience (minimum of 7 years) as an Executive Secretary or senior administrative assistant, preferably in an educational setting.
  • Excellent command of written and spoken English; proficiency in other languages is an advantage.
  • Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Exceptional organizational, time management, and multitasking skills.
  • Demonstrated ability to handle confidential information with discretion and professionalism.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Ability to work independently and as part of a team.
  • A proactive and positive attitude with a strong work ethic.



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