Position Title: Executive Secretary
Employer: Transcend International School
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 9 months ago
Deadline: Submission date is over
About Transcend International School:
Transcend International School is a vibrant and forward-thinking educational institution committed to providing a high-quality, holistic education to its diverse students. The school is dedicated to:
- Providing a holistic educational experience that integrates academic excellence with moral values.
- Transforming education and nurturing students to transcend their full potential.
Job Summary:
We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the school's leadership team. The ideal candidate will possess:
- Exceptional communication and interpersonal abilities.
- Strong problem-solving skills.
- The capability to manage a wide range of administrative tasks efficiently and discreetly.
Responsibilities:
- Manage the leadership team's calendars, schedule appointments, and coordinate meetings, conferences, and events.
- Serve as the primary point of contact for stakeholders.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Maintain organized filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of information.
- Handle phone calls, emails, and other communications, prioritizing and responding appropriately.
- Assist with the preparation of meeting agendas, take accurate minutes, and follow up on action items.
- Manage office supplies and ensure the efficient operation of office equipment.
- Assist with the organization of school events and activities.
- Perform other administrative tasks as assigned.
Qualifications and Experience:
- Bachelor's degree in Secretarial Science, Business Administration, or a related field preferred.
- Proven experience (minimum of 7 years) as an Executive Secretary or senior administrative assistant, preferably in an educational setting.
- Excellent command of written and spoken English; proficiency in other languages is an advantage.
- Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Exceptional organizational, time management, and multitasking skills.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to work independently and as part of a team.
- A proactive and positive attitude with a strong work ethic.
