Executive Secretary at Transcend International School

Back to other Opportunities

Executive Secretary

---

Employer: Transcend International School

Employment: Full-Time | Permanent

Place of Work: Addis Ababa - Ethiopia

Posted date: 1 month ago

Deadline: Submission date is over

---

About Transcend International School:

Transcend International School is a vibrant and forward-thinking educational institution committed to providing a high-quality, holistic education to its diverse students. The school is dedicated to:

• Providing a holistic educational experience that integrates academic excellence with moral values.
• Transforming education and nurturing students to transcend their full potential.

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the school's leadership team. The ideal candidate will possess:

• Exceptional communication and interpersonal abilities.
• Strong problem-solving skills.
• The capability to manage a wide range of administrative tasks efficiently and discreetly.

Responsibilities:

• Manage the leadership team's calendars, schedule appointments, and coordinate meetings, conferences, and events.
• Serve as the primary point of contact for stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Maintain organized filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of information.
• Handle phone calls, emails, and other communications, prioritizing and responding appropriately.
• Assist with the preparation of meeting agendas, take accurate minutes, and follow up on action items.
• Manage office supplies and ensure the efficient operation of office equipment.
• Assist with the organization of school events and activities.
• Perform other administrative tasks as assigned.

Qualifications and Experience:

• Bachelor's degree in Secretarial Science, Business Administration, or a related field preferred.
• Proven experience (minimum of 7 years) as an Executive Secretary or senior administrative assistant, preferably in an educational setting.
• Excellent command of written and spoken English; proficiency in other languages is an advantage.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational, time management, and multitasking skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently and as part of a team.
• A proactive and positive attitude with a strong work ethic.

---