Finance Coordinator

Job Summary:

The Finance Coordinator is responsible for overseeing financial compliance, accounting accuracy, budget monitoring, payroll processing, and financial reporting across field offices. The role ensures adherence to internal policies, donor regulations, and government requirements while supporting audits, system management, and capacity building of field finance teams.

Key Responsibilities:

1. Compliance Monitoring (20%)

• Ensure budget holders are familiar with internal policies and procedures and support proper implementation.
• Monitor implementation of internal audit recommendations and ensure compliance actions are completed.
• Ensure consistent application of government regulations including tax, pension, provident fund, and VAT requirements.
• Act as focal person for financial and donor compliance matters for field offices.
• Serve as account manager for assigned funding sources and respond to audit queries in coordination with field finance officers.
• Ensure payment documents include proper checklists signed by relevant finance and support staff.

2. Financial Accounting and Budgeting (20%)

• Ensure monthly financial diaries are completed accurately and on time.
• Review and validate GL register vouchers for accuracy, coding, and compliance with internal controls and donor requirements.
• Monitor balance sheet accounts and ensure timely follow-up of receivables and payables.
• Ensure financial reviews are completed according to the Authority Matrix.
• Review and approve cash flow requests in coordination with finance management.

3. MIS Supervision (25%)

• Review and post transactions in the Navigator finance system.
• Assess and support capacity development of Field Connect users.
• Ensure monthly/quarterly balance sheet reconciliations are completed and analyzed.
• Review and post journal entries for field office accounts.
• Support internal and external audit processes with system-generated reports.
• Ensure correct use of reclassification batches and reference numbers in the system.

4. Payroll and Related Tasks (20%)

• Support analysis of payroll-related balance sheet accounts.
• Ensure employee banking information is accurate and updated.
• Process termination payments in coordination with HR and ensure correct accounting treatment.
• Support payroll journal entries and net pay processing in the system.
• Manage prepayment and amortization accounts and maintain proper documentation.
• Ensure timesheets are properly maintained, filed, and audit-ready.

5. Financial Accounting and Other Duties (15%)

• Assist in updating accruals for staff and non-staff liabilities.
• Perform reclassification entries when authorized.
• Post field office transactions in the financial system.
• Support bank reconciliations for field offices.
• Review financial documents within authority limits.
• Ensure timely submission of monthly HQ field returns.
• Support internal, donor, and statutory audits.
• Provide coverage for finance officers when required.

Safeguarding Responsibilities:

• Integrate safeguarding principles into daily work and risk mitigation practices.
• Promote dignity, respect, and accountability among team members and participants.
• Encourage reporting of concerns through appropriate mechanisms.
• Perform other related tasks as assigned.

Minimum Qualifications:

• Bachelor’s or Master’s degree in Business Administration, Accounting, Finance, or related field.
• Minimum 5+ years of progressive experience, preferably in an INGO environment.
• Experience with computerized general ledger systems.
• Strong MS Excel and MS Office skills.

Required Skills & Competencies:

• Strong leadership and supervisory skills.
• Excellent communication (written and oral) in English.
• Strong organizational and multitasking abilities.
• High attention to detail and compliance mindset.
• Ability to work with diverse teams and stakeholders.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Strong ethical standards and accountability.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management