Protection Information Management Manager (PIMM) at Institute for Security Studies (ISS)

Protection Information Management Manager (PIMM)

Employer: Institute for Security Studies (ISS)

Employment: Full-Time | Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 1 week ago

Deadline: Submission date is over

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

This role is open to current IRC Employees Only

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview:

Under the direct supervision of the WPE Coordinator, the Protection Information Management Manager will be responsible for supporting the program team in the generation, processing and documentation of protection related information and data in the safest mode by ensuring the protocols. Sited at Addis Ababa office, she/ he will handle and supervise the quality of the information shared by protection program officers across the country program and facilitate the review and verification on periodic and ad-hoc basis,and will be responsible for consolidating the protection information on national level. S\he will be expected to ensure that adequate systems and procedures are in place, well understood and adhered to for protection information collection. Primarily she/ he will be responsible for ensuring that protection related data is accurate and available to the leadership when needed for decision making and advocacy.

Major Responsibilities:

1. Data Management and Analysis

• The Protection Information Management Manager (PIMM) ensures the safe collection, consolidation, management/storage and sharing of protection related data and information.
• Develop, establish, and maintain efficient information management processes that align with IRC’s overarching goals for protection, GBV, and CP programming.
• She/ he will serve as a technical focal for the national GBVIMS steering committee representing the IRC
• She/ he will be responsible for building the capacity of program staff in the safest approach of GBV and CP data collection, processing and storage.
• Track and monitor curriculum-based sessions of Girl shine, Women rise, EMAP, SASA, SEL, and SAFE which are reported to regional team with frequent follow-up and coaching with field team.
• She/ he submits synthesis of reports that are presented in an easy-to-read format. These reports should be available to feed in advocacy initiatives focusing on enhancing protection environment in the country.
• Ensure all data is disaggregated by Age, Gender, and Diversity and securely stored to uphold confidentiality and survivor-centered principles.
• Conduct regular data quality checks and audits to ensure accuracy, consistency, and completeness of information shared by field teams.
• Analyze trends and patterns in protection, GBV, and CP data to inform program design, implementation, and advocacy initiatives.

2. System Oversight and Capacity Building

• Handle the Gender-Based Violence Information Management System (GBVIMS) and Child Protection Information Management System (CPIMS) databases, including troubleshooting, system maintenance, and training staff on tool usage (e.g., GBV Classification Tool, Consent Forms, Incident Recorder, Case Management Tracking Tools).
• Train and mentor field staff on data entry, analysis, and ethical data handling practices, building their capacity to effectively contribute to information management processes.
• Field level training of government partners on ethical protection data management and practices, building their capacity to effectively contribute to information management processes.
• Roll out GBVIMS+ and CPIMS+ and other innovative tools to enhance data collection and analysis capabilities.

3. Reporting and Advocacy

• Consolidate periodic reports (e.g., sit-reps, quarterly reports, rapid assessments) and synthesize findings into easy-to-read formats such as dashboards, fact sheets, and infographics for wide dissemination.
• Provide evidence-based inputs to advocacy initiatives aimed at improving the protection environment, addressing GBV risks, and enhancing child protection mechanisms at national and community levels.
• Be the national steering committee member to consult the Ministry of Women and Social affairs in the roll out of GBVIMS representing the IRC.
• Generate donor-specific trend analysis reports and supply to case story documentation to highlight program impact and lessons learned.

4. Coordination and Collaboration

• Represent IRC in inter-agency coordination meetings, including GBV, CP, and protection working groups, to share insights, analyze trends, and promote best practices.
• Strengthen partnerships with other protection actors and stakeholders to harmonize data collection methodologies and standardize reporting mechanisms.
• Collaborating closely with the Protection program team and other sector leads to integrate GBV, CP, and protection data into broader programmatic strategies.

5. Monitoring and Evaluation

• Support monitoring and evaluation activities by providing timely and accurate data to track program progress against objectives.
• Conduct regular field visits to supervise project implementation, offer mentorship, and address technical challenges related to information management.
• Lead efforts to conduct client feedback surveys, GBV screenings, and child protection risk assessments to ensure services remain responsive to beneficiary needs.

6. Additional Duties

• Perform any other duties assigned by the supervisor to support the overall goals of the protection, GBV, and CP programs.
• Stay updated on advancements in information management technologies and recommend innovations to improve data processes

Safeguarding Responsibilities: -

• · Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

• · Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies

#LI-DNI

Minimum Qualifications:

Educational Requirements:

• MBA/ Bachelor’s degree in LLB or social science fields
• MBA or equivalent experience preferred.

Preferred experience & skills

• Minimum 4 years of professional experience for degree holders and 3 years of experience in information management, data analysis, or monitoring and evaluation within humanitarian or development contexts.
• Prior experience handling protection, GBV, and CP data, including familiarity with tools like GBVIMS and CPIMS.
• At least two years of prior professional experience in a similar post or MEAL related post, reporting and information management experience highly preferred.
• Proven ability to work in dynamic, fast-paced environments and adapt to evolving priorities.
• Strong analytical and reporting skills with attention to detail.
• Good interpersonal skills and ability to work as part of a team, as well as independently.
• Ability to travel to provide on-site guidance and training.
• Excellent organizational and time management skills and ability to meet strict deadlines.
• Flexible and able to work in a dynamic and diverse environment

Language Skills:

• Excellent written and verbal communication in English and Amharic.

Disclaimer: - Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons