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Save the Children

Liaison Officer



Employer: Save the Children
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 3 weeks ago
Deadline: Submission date is over

Job Description

Child Safeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The position holder is responsible for fostering strong relationships between governmental and non-governmental organizations by ensuring effective communication, timely information sharing, and proactive feedback collection. This role plays a vital part in facilitating partnerships, promoting collaboration, and ensuring compliance with national regulations.

SCOPE OF ROLE:

Reports to: Head of Administration

Staff directly reporting to this post: None

Office Registration:

  • Ensure Save the Children office registration and renewal with government bodies.
  • Ensure the organization's property/s has a renewed document and follow up on its renewal.
  • Ensure adherence to national regulations affecting Save the Children's operations, including registration

Customs Formalities:

  • Liaise with government offices and embassies to clear imported goods.
  • Assist the relevant departments with customs clearance.
  • Duty-Free Status: Obtain duty-free status letters and clear consignments and expatriate personal effects
  • Provide support for departments on customs clearance
  • Process media permits and shooting permits for journalists.

Staff Permits

  • Process international staff permits, including work permits, residence permits, driving licenses, and document authentication.
  • Handle passport and visa processing for staff on official business.

Government Relations:

  • Arrange high-level meetings with government officials.
  • Manage various issues related to government offices by adhering to the rules and procedures of the government.

Dispatch and payment Settlement:

  • Distribute letters, project proposals, and different documents for governmental and non-government organizations.
  • Settle the organization's utility payment as per the specified schedule

Reporting:

  • Establish a reporting framework between sub-offices and the country office, providing regular updates.
  • Prepare weekly, monthly, and annual reports.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

  • BA in Management /Communication/Marketing or other related fields with relevant experiences.
  • At least 3 years’ of experience working in a similar position
  • Experience working with NGOs/the UN sector.
  • Multi-task oriented, excellent communication skills and problem-solving abilities.
  • Ensure prompt information flow through a high level of communication, negotiation skills, and excellent listening ability.
  • Ability to build and maintain relationships with diverse stakeholders.
  • A driving License is required.
  • Excellent written and spoken English
  • Commitment to and understanding of Save the Children’s aims, values, and principles.
  • Proficiency in Microsoft Office applications.



View All Vacancies at Save the Children