Position Title: Liaison Officer
Employer: Save the Children
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 10 months ago
Deadline: Submission date is over
Job Description
Child Safeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE:
The position holder is responsible for fostering strong relationships between governmental and non-governmental organizations by ensuring effective communication, timely information sharing, and proactive feedback collection. This role plays a vital part in facilitating partnerships, promoting collaboration, and ensuring compliance with national regulations.
SCOPE OF ROLE:
Reports to: Head of Administration
Staff directly reporting to this post: None
Office Registration:
- Ensure Save the Children office registration and renewal with government bodies.
- Ensure the organization's property/s has a renewed document and follow up on its renewal.
- Ensure adherence to national regulations affecting Save the Children's operations, including registration
Customs Formalities:
- Liaise with government offices and embassies to clear imported goods.
- Assist the relevant departments with customs clearance.
- Duty-Free Status: Obtain duty-free status letters and clear consignments and expatriate personal effects
- Provide support for departments on customs clearance
- Process media permits and shooting permits for journalists.
Staff Permits
- Process international staff permits, including work permits, residence permits, driving licenses, and document authentication.
- Handle passport and visa processing for staff on official business.
Government Relations:
- Arrange high-level meetings with government officials.
- Manage various issues related to government offices by adhering to the rules and procedures of the government.
Dispatch and payment Settlement:
- Distribute letters, project proposals, and different documents for governmental and non-government organizations.
- Settle the organization's utility payment as per the specified schedule
Reporting:
- Establish a reporting framework between sub-offices and the country office, providing regular updates.
- Prepare weekly, monthly, and annual reports.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- BA in Management /Communication/Marketing or other related fields with relevant experiences.
- At least 3 years’ of experience working in a similar position
- Experience working with NGOs/the UN sector.
- Multi-task oriented, excellent communication skills and problem-solving abilities.
- Ensure prompt information flow through a high level of communication, negotiation skills, and excellent listening ability.
- Ability to build and maintain relationships with diverse stakeholders.
- A driving License is required.
- Excellent written and spoken English
- Commitment to and understanding of Save the Children’s aims, values, and principles.
- Proficiency in Microsoft Office applications.
