Logistics Site Manager

Logistics Site Manager 2 (800456)

What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

Logistics Site Manager 2 oversees logistics activities within MEK sub-delegation. S/he ensures that logistics systems are in place and operational and provides technical and operational support for purchasing, warehousing, stock management, transport activities and statistics, in accordance with the ICRC’s logistics standards.

Relationships

• Interacts internally with Logistics team members, HoSD, Support and Assistance Departments in the sub-delegation and its related offices.
• Communicate and follow up with Addis Logistics (different metiers) and other sites about the sub-delegation and its offices general related logistical issues.
• Externally, develops and maintains working relationships with logistics interlocutors related to their work.

Accountabilities & Functional responsibilities

• Sets up, adapts and maintains infrastructure according to needs, in collaboration with the Logistics Country Manager.
• Is responsible for implementing logistics procedures on-site in accordance with the logistics strategy for the country and financial procedures.
• Maintains and ensures proper use of general and specialized logistics IT tools.
• Oversees and coordinates statistical reporting, queries and inventories.
• Manages supply-chain requests and ensures they are treated in a timely fashion; supervises customer desk service and carries out related reporting.Ensures collaborative demand planning is carried out with other departments; ensures information is shared with the delegation and the Logistics Country Manager.
• Plans and oversees procurement activities (purchase orders, supplier files, sourcing, etc.).
• Sets up, operates and manages a warehouse and manages stock inventory.
• Is in charge of fleet management, transport and distribution activities.
• Follows up the supply pipeline with the delegation, the Logistics Support Centre and/or headquarters, including for import-export activities where necessary.
• Implementation and follow up of the Mekelle Supply Chain Strategy.
• Implementation and follow up of the Quality Management strategy.
• Is in charge of capacity-building and HR-related matters for logistics on site.
• Is responsible for managing finances for the cost centre(s) under their responsibility.
• Ensures that risks are mitigated by performing the controls assigned to his/her role as described in the Logistics Risk and Control Matrix

PEOPLE MANAGEMENT RESPONSIBILITIES

• Understands and supervises the Performance Management & Development (PMD) activities for employees under their supervision.
• Makes sure that deadlines for the PMD cycle are met.
• Engages in ongoing and continuous feedback and support, particularly for employees under their supervision, but also other staff members.
• Organizes regular meetings within their team to ensure optimal coordination of the work and proper flow of information.
• Ensures that job descriptions for employees under their supervision are up to date; seeks feedback and support from the HR Department if needed.
• Plans and coordinates the annual leave of the employees under their supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year.
• Coordinates and supports the employees under their supervision in their personal development by coaching and advising them on internal and external training and development possibilities.

Certifications / Education required

• Bachelors or technical degree in logistics or equivalent experience.
• Good command (spoken and written) of English and/or Tigrinya.
• Computer proficiency and knowledge of specialized software.

Professional Experience required

• Minimum six years' work experience, preferably in commercial or humanitarian logistics, including management experience.

Language

• English
• Tigrinya

Additional information

• Type of role: National / Resident (Opened to Ethiopian Nationals ONLY)
• Working rate: 100%
• Location: Mekelle
• Length of assignment: 1 year Fixed term contract with posssibility of extension

What we offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization
• Training and development opportunities
• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

Skills Required:

• Logistics / Supply / Chain