Office Administrator

Job Summary

On behalf of our client, we are looking for a highly organized and detail-oriented Office Administrator with a solid background in accounting.

Key Responsibilities

• Oversee day-to-day office operations and ensure a smooth and efficient working environment.
• Support the accounting team with data entry, invoice processing, and reconciliation of financial records.
• Manage petty cash, assist in preparing financial reports, and help monitor company expenses.
• Handle correspondence, emails, calls, and maintain organized filing systems (both physical and digital).
• Coordinate shipments and logistics documentation in collaboration with the import/export team.
• Liaise with customs brokers, shipping agents, and other third-party service providers as needed.
• Maintain office supplies inventory and handle procurement processes.
• Assist in the preparation of monthly tax reports, including VAT and withholding tax.
• Schedule meetings, organize calendars, and support internal communications.
• Ensure compliance with internal policies and assist with audit preparation.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Minimum 1 year of experience in office administration with accounting duties.
• Experience in an import/export or logistics company is strongly preferred.
• Solid understanding of basic accounting principles and familiarity with tax filings.
• Proficient in Microsoft Office (especially Excel); experience with accounting software (e.g., QuickBooks, Peachtree, or ERP systems) is a plus.
• Excellent organizational and multitasking skills.
• Strong attention to detail and ability to work independently.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and work under pressure.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management