Hiring Interns for Project Assistant - BRIDGE+ project

Project background

BRIDGE+ is a five-year programme (from November 2023 to December 2028) implemented by a consortium of partners composed of SNV Netherlands Development Organization (lead) and Wageningen University (WUR and Agriterra, with the financial support from the Embassy of the Kingdom of the Netherlands (EKN).

The overall objective of the BRIDGE+ programme is to contribute to a functioning dairy Value Chain that creates inclusive and sustainable benefits for all its participants, including wider society, with particular focus on smallholder farmers within the mixed farming system. To attain this objective, the project will operate at three levels: (1) smallholder farmers: increase benefits from dairy farming; (2) dairy value chain: improving functioning and food safety; and (3) at sector level: strengthening institutional structure.

The Project Assistant Intern supports the project on all operational issues.

OBJECTIVE OF THE INTERNSHIP

The Project Assistant Intern serves as a key support resource for the BRIDGE+ team, primarily responsible for assisting with administrative tasks and supporting day-to-day activities. This role involves coordinating travel arrangements, including ticket bookings, in collaboration with the reception team, as well as scheduling meetings and providing general administrative support.

This internship offers valuable exposure to operational and administrative functions within a country office setting.

The Project Assistant Intern contributes to the smooth functioning of BRIDGE+ project operations by ensuring that SNV staff are equipped with the necessary facilities and services to effectively carry out their work.

Job Description

ROLE DESCRIPTION:

Office and general Administration Services

• Management of office equipment
• Maintaining a clean and enjoyable working environment
• Coordinates office management activities for the BRIDGE senior management and partners.
• Compiles, assimilates, and prepares confidential and sensitive documents and briefs the BRIDGE management and partners regarding contents.

Fleet Management

• Coordinate domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records.
• Manage Drivers to provide transportation service for BRIDGE team & Partners also.
• Oversee the fleet's vehicles, work with the BRIDGE management and project team to make sure deliveries and jobs are completed on time.
• Preparation of all matters concerned with travel outside and inside the country.

Secretarial and communication Services

• To deal with correspondence promptly and as required including distribution of invoices received, payment queries, communication received from suppliers, contractors and the bank or donors or staff or governments or others.
• Reads and screens incoming correspondence, makes preliminary assessment of the importance of materials and organizes documents, and forwards appropriate materials to the BRIDGE COP and team.

Event management

• Arrange programme meetings and book meeting venues, facilitate workshops, conferences, and related program engagements.
• Updates BRIDGE and partners on status of issues before scheduled meetings.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required. Track authorizations and correspondence.

Financial administration and accounting

• Assist processing of payments and financial report filing and correspondences.
• Support and organize schedules in the process of preparation of annual audit and be a liaison with all outside vendor.
• Provide administrative support to distribute and share with relevant staff copies of all grant documentation (grant proposals, reports, budget etc.).
• Ensure comprehensive grant files are maintained up to date and are available for use.

Organizational Effectiveness

• Provide administrative support to increase the effectiveness and efficiency of Support Services through improved communication and relation to each function (HR, IT, Finance) as well as coordination and communication between functions.
• Provide administrative supports in the effort to various initiatives in the management team and organizationally that contribute to long-term operational excellence.
• Provide all general and specific administrative supports to BRIDGE programme in general.

Contract Administration

• Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
• Handle the acquisition, distribution, and store of equipment and supplies for BRIDGE team.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Track payments and deadlines, and follow up with relevant functional units including finance, HR, logistics and administration office.

Qualifications:

• Bachelor’s degree in business management, financial management, project management or other related fields.
• 0 to 1 years of relevant experience in the thematic area of the project or experience in assisting project staff in the project implementation or in project administration.

Additional Skills:

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in project administration and cross functional communication.
• Local language is required for the project implementataion area.
• Proficiency in computer applications such as Microsoft Office suite.

Additional Information

Additional Information

Contract Type: Internship

Expected start date: February 2026

Duty Station: Hossana

Contract Duration: For six months

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management
• Social / Science / Project / Management / Development