Purchaser

Job Summary:

The Purchaser is responsible for handling procurement activities, sourcing materials and supplies, obtaining quotations, negotiating with suppliers, and ensuring timely purchasing of goods and services required for the organization’s operations. The role requires strong communication, negotiation, and inventory coordination skills to support efficient and cost-effective procurement processes.

Key Responsibilities:

• Purchase goods, materials, and services in accordance with company procedures and requirements.
• Collect quotations from suppliers and compare prices, quality, and delivery terms.
• Negotiate with vendors to obtain the best prices and favorable purchasing terms.
• Prepare purchase orders and follow up on delivery schedules.
• Maintain proper procurement records, supplier databases, and purchasing documentation.
• Coordinate with store, finance, and user departments regarding procurement needs.
• Monitor market trends and identify reliable suppliers.
• Ensure purchased items meet required specifications and quality standards.
• Support inventory control by ensuring timely replenishment of stock items.
• Prepare procurement reports and updates for management review.

Qualification:

• BA Degree in Purchasing and Supply Management, Purchasing, or related field from a recognized institution. OR Level IV /10+3/ Diploma from a recognized College/TVET in Purchasing and Supply Management, Purchasing, or related field.

Experience:

• For BA Degree holders: Minimum of 2 years related work experience.
• For Level IV /10+3/ Diploma holders: Minimum of 4 years related work experience.

Required Skills and Competencies:

• Good knowledge of procurement and purchasing procedures.
• Strong negotiation and supplier handling skills.
• Ability to prepare and manage procurement documentation accurately.
• Good communication and interpersonal skills.
• Basic computer skills, especially in MS Office applications.
• Strong organizational and time management ability.
• Ability to work under pressure and meet deadlines.
• High level of integrity, accountability, and attention to detail.

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing