Purchasing Manager

Job Summary:

The Purchasing Manager is responsible for planning, organizing, and overseeing the procurement of goods and services required for the organization's operations. The role ensures cost-effective purchasing, maintains quality standards, develops strong supplier relationships, and ensures compliance with company procurement policies and legal requirements. The Purchasing Manager also supports efficient inventory management and contributes to the smooth operation of the business.

Key Responsibilities:

• Develop and implement purchasing strategies, policies, and procedures to support organizational objectives.
• Identify, evaluate, negotiate, and maintain relationships with suppliers to obtain the best value in terms of price, quality, and delivery.
• Prepare, review, and manage purchase orders, contracts, and procurement documentation.
• Monitor inventory levels and coordinate purchasing activities to ensure timely availability of materials and supplies.
• Analyze market trends, pricing, and supplier performance to improve procurement efficiency and reduce costs.
• Ensure all procurement activities comply with company policies, contractual obligations, and applicable legal requirements.
• Resolve supplier issues related to product quality, delivery delays, shortages, and contract compliance.
• Coordinate with department heads to forecast purchasing needs and support operational requirements.
• Maintain accurate procurement records and prepare periodic purchasing and supplier performance reports.
• Monitor procurement budgets and identify cost-saving opportunities.
• Lead, supervise, and provide guidance to purchasing staff when applicable.
• Perform other duties assigned by management.

Educational Qualifications:

• Bachelor’s Degree in Supply Chain Management, Business Administration, Procurement, Logistics Management, or a related field.

Work Experience:

• Minimum of 3 years of experience as a Purchasing Manager, preferably in the hotel or hospitality industry.
• Experience in supplier management, procurement planning, inventory control, and contract negotiation is highly desirable.

Required Skills and Competencies:

• Strong negotiation, communication, and supplier relationship management skills.
• Excellent analytical, problem-solving, and decision-making abilities.
• Good knowledge of procurement principles, inventory management, and purchasing systems.
• Proficiency in Microsoft Office applications and procurement or ERP software.
• Strong organizational and time management skills.
• Ability to manage multiple procurement activities and meet deadlines.
• High attention to detail, accuracy, and cost-consciousness.
• Ability to work collaboratively with internal departments and external suppliers.
• High level of integrity, professionalism, and confidentiality.
• Proficiency in English is required.

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management