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Minaye PLC
Secretary
Posted
6 months ago
Experience
3 years
Salary
Negotiable
Deadline
Closed
Job summery
The Secretary is responsible to provide administrative support and ensure the smooth operation of our office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to multitask efficiently. Responsibilities include managing correspondence, scheduling appointments, and assisting staff and visitors.
Responsibilities
- Handle phone calls, emails, and correspondence, ensuring timely responses and proper filing.
- Manage calendars, schedule meetings, appointments, and travel arrangements for staff/executives.
- Prepare, edit, and organize reports, presentations, and other documents.
- Maintain office supplies, equipment, and ensure a tidy workspace.
- Greet clients and visitors, direct inquiries, and provide general assistance.
- Maintain accurate records, databases, and filing systems (physical & digital).
- Take minutes, distribute agendas, and coordinate logistics for meetings.
- Handle sensitive information with discretion and professionalism.
- Assist other departments with administrative tasks as needed.
Qualifications
- Educational background: - Diploma or bachelor’s degree in Secretary Science/Office Management.
- Experience: - 3 years in Secretary or related field
- Skills: - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Skills Required:
- Customer / Service / Secretarial
- Sales / Marketing / Business / Management
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