Secretary

Job summery

The Secretary is responsible to provide administrative support and ensure the smooth operation of our office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to multitask efficiently. Responsibilities include managing correspondence, scheduling appointments, and assisting staff and visitors.

Responsibilities

• Handle phone calls, emails, and correspondence, ensuring timely responses and proper filing.
• Manage calendars, schedule meetings, appointments, and travel arrangements for staff/executives.
• Prepare, edit, and organize reports, presentations, and other documents.
• Maintain office supplies, equipment, and ensure a tidy workspace.
• Greet clients and visitors, direct inquiries, and provide general assistance.
• Maintain accurate records, databases, and filing systems (physical & digital).
• Take minutes, distribute agendas, and coordinate logistics for meetings.
• Handle sensitive information with discretion and professionalism.
• Assist other departments with administrative tasks as needed.

Qualifications

• Educational background: - Diploma or bachelor’s degree in Secretary Science/Office Management.
• Experience: - 3 years in Secretary or related field
• Skills: - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management