Secretary

Job Description

About Rays Microfinance Institution:

Rays Microfinance Institution is a dynamic and growing financial service provider committed to improving access to financial services for underserved communities. We are currently looking for a competent and professional Secretary to join our team and support our daily administrative operations.

Key Responsibilities:

• Handle and manage incoming/outgoing correspondences (letters, emails, phone calls).
• Maintain a well-organized filing system for both physical and digital documents.
• Prepare minutes of meetings, reports, and internal communications.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Provide general administrative and clerical support to departments.
• Assist visitors and clients in a courteous manner.
• Ensure office supplies are stocked and request replenishments as needed.

Required Criteria

1. Educational Qualification: Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Business Administration, or a related field from a recognized institution.
2. Work Experience: Minimum of 1–2 years of relevant experience as a Secretary or Administrative Assistant, preferably in a financial institution or NGO setting.
3. Technical Skills:
   • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
   • Excellent typing speed and document formatting skills.
   • Good knowledge of office equipment (printers, scanners, etc.).
4. Communication & Language:
   • Strong communication skills in both English and [local language, e.g., Amharic/Somali/Afan Oromo].
   • Ability to write clear and professional letters, memos, and reports.
5. Behavioral Competencies: High level of integrity, confidentiality, and attention to detail.

Skills Required:

• Customer / Service / Secretarial
• Sales / Marketing / Business / Management