Position Title: Secretary
Employer: Rays Microfinance Institution
Employment: Part-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 7 months ago
Deadline: Submission date is over
Job Description
About Rays Microfinance Institution:
Rays Microfinance Institution is a dynamic and growing financial service provider committed to improving access to financial services for underserved communities. We are currently looking for a competent and professional Secretary to join our team and support our daily administrative operations.
Key Responsibilities:
- Handle and manage incoming/outgoing correspondences (letters, emails, phone calls).
- Maintain a well-organized filing system for both physical and digital documents.
- Prepare minutes of meetings, reports, and internal communications.
- Schedule and coordinate appointments, meetings, and travel arrangements.
- Provide general administrative and clerical support to departments.
- Assist visitors and clients in a courteous manner.
- Ensure office supplies are stocked and request replenishments as needed.
Required Criteria
- Educational Qualification: Diploma or Bachelor's Degree in Secretarial Science, Office Administration, Business Administration, or a related field from a recognized institution.
- Work Experience: Minimum of 1–2 years of relevant experience as a Secretary or Administrative Assistant, preferably in a financial institution or NGO setting.
- Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent typing speed and document formatting skills.
- Good knowledge of office equipment (printers, scanners, etc.).
- Communication & Language:
- Strong communication skills in both English and [local language, e.g., Amharic/Somali/Afan Oromo].
- Ability to write clear and professional letters, memos, and reports.
- Behavioral Competencies: High level of integrity, confidentiality, and attention to detail.
