Sr. Accountant

Senior Accountant (IFRC)

Work Unit: Accounts Division

Reports to: Accounts Division Manager

Terms of employment: Contract

Place of Work: Addis Ababa

Salary: As per the Organization Salary Scale

Job Summary

Under the supervision of the Accounts Manager, the Sr. Accountant prepares financial statements of the core cost and projects in accordance with the Society’s policies and procedures in place. Follow up financial documents, ledgers, journal vouchers, and supporting documents are maintained and organized in accordance with the accounting system of the Society. Closely follow up the timely collection of receivables and payment of payables and make sure that all receivables and payables are fully cleared at the end of every quarter and no balance is carried forward. Verifies that closings and auditing of books of accounts are carried out in due course. Follows up the entry of project transactions in accordance with the accounting system and the preparation and communication of project financial reports as per commitments made with funding agents and pertinent financial policies and procedures of the Society. Ensures that the Society’s books of accounts are reconciled with bank statements. Ascertains that closings of books of core cost and project accounts are carried out in due course. Makes sure that no receivables and payables are outstanding at the end of the year and arranges and organizes financial documents for auditing by internal and external auditors.

Specific Duties and Responsibilities

• Coordinates the recording, analysis, and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place.
• Prepares appropriate classification of codes for each transaction for recording.
• Analyzes the recording of transactions and performs posting.
• Prepares financial statements.
• Ensures that the financial reports of branches are properly tracked, recorded, and consolidated with that of the National Secretariat, statement of income and expenditure account, cash flow statement, balance sheet, and other financial statements issued timely and properly.
• Follows up the evaluation and analysis of monthly trial balances, quarterly statements of income and expenditure account, and of any other financial information and the provision of qualified information for management decision-making.
• Checks the agreement of the balances of subsidiary ledgers and that of control accounts in the general ledger and tests the equality of debit and credit totals (trial balance) of the general ledger account balances.
• Closely follows up the timely collection of receivables and payment of payables and makes sure that all receivables and payables are fully cleared at the end of every quarter and no balance is carried forward.
• Examines and checks all registers for correctness and the register totals for general ledger posting.
• Prepares periodic and end-of-period financial reports and statements resulting from subsidiary and general ledger accounts.
• Extracts account balances from the general ledger and prepares a schedule of accounts upon request by management or to complete the accounting cycle.
• Organizes maintenance of books of accounts, journals, ledgers, and supporting documents in accordance with standard practices and accounting manual.
• Prepares appropriate classification of codes and postings of all relevant transaction documents on the various control and subsidiary ledger accounts; and proposes additional or new codes if necessary.
• Verifies that closings and auditing of books of accounts are carried out in due course.
• Checks that financial documents, ledgers, journal vouchers, and supporting documents are maintained and organized in accordance with the accounting system of the Society.
• Verifies correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation.
• Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely.
• Makes sure that all payables and receivables are cleared on a quarterly basis and no outstanding balances of payables and receivables are carried over to the next period.
• Verifies follows up the entry of financial transactions are in accordance with the accounting system in place of the Society.
• Ensures that the Society’s accounting documents are properly organized.
• Ascertains that account records are maintained in the proper classification of codes per the accounting procedure of the Society.
• Verifies the correctness of the calculation of the deductions from the employee salary.
• Provides branch offices with professional assistance in performing accounting activities; follows up the financial reports of the branches.
• Facilitates and follows up the preparation and communication of project financial reports as per commitments made with funding agents and pertinent financial policies and procedures of the Society.
• Ascertains that closings of books of core cost and project accounts of the Society are carried out in due course.
• Follows up and facilitates the timely delivery of reports from branches.
• Arranges and organizes financial documents for auditing by internal and external auditors.
• Ensures that financial documents, ledgers, journal vouchers, and supporting documents are maintained and organized in accordance with the accounting system of the Society.
• Conducts pertinent studies on how to improvise the day-to-day activities of the work unit.
• Prepares and submits monthly, quarterly, biannual, and annual reports on the performance of the work unit.
• Makes sure that no receivables and payables are outstanding at the end of the year.
• Performs other related duties and responsibilities of the work unit as assigned by the Accounts Manager.

Qualification

• Second/First degree in Accounting/Accounting & Finance/Accounting Software and 6/8 years related work experience, out of which 3/4 years in a senior position(s).

Skills Required:

• Accounting / Finance