Sr. Procurement And Customs Clearance Officer at Ethiopian Red Cross Society (ERCS)
Position Title: Sr. Procurement And Customs Clearance Officer
Employer: Ethiopian Red Cross Society (ERCS)
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Salary: As per the Organization Salary Scale
Posted date: 4 days ago
Deadline: February, 11/2026 (2 days left)
Job Summary
The Senior Procurement & customs clearance officer is responsible for planning, implementation, coordination, and control of procurement and transit activities to ensure the timely acquisition and delivery of goods and services at competitive prices. This role ensures compliance with organizational policies, regulatory requirements, and quality standards while maintaining transparent and efficient procurement processes. Key responsibilities include preparing tender documents, analyzing bids, and managing supplier relationships to secure goods and services that meet organizational needs. The officer facilitates the entire procurement lifecycle, from soliciting quotations and bid evaluations to issuing purchase orders, ensuring timely deliveries, and processing payments. Additionally, they oversee the transit of procured items, coordinating customs clearance, insurance coverage, and communication with relevant authorities to ensure safe and timely delivery to designated locations. The role also involves maintaining accurate records of procurement activities, preparing annual budgetary requirements, and continuously reviewing and recommending improvements to purchasing procedures. The officer identifies and registers qualified suppliers, explores new markets, and updates the organization’s procurement database to enhance efficiency. They ensure compliance with procurement specifications, review supplier submissions, and prepare discrepancy reports to address issues such as loss, damage, or non-compliance during transit. The Senior Procurement & customs clearance officer also plays a key role in expediting relief items, managing foreign purchases, and ensuring proper insurance coverage for goods in transit. They foster positive supplier relationships, evaluate supply options, and maintain systematic documentation of requisitions, purchase orders, invoices, and shipping records.
Work Unit: Procurement and Customs Clearance Division
Reports to: Procurement and Customs Clearance Division Manager
Specific Duties and Responsibilities
- Participate in planning, implementing, coordinating, and controlling the division’s procurement and transit activities.
- Assist in the formulation and implementation of policies and procedures to ensure efficient and cost-effective procurement.
- Conduct market surveys, compile accurate data on commodities to be procured, prepare bid documents, advertise procurement opportunities, solicit quotations from suppliers, and analyze offers.
- Facilitate the bid opening process, conduct preliminary and comparative bid analysis, record minutes, issue purchase orders to the winning bidder, follow up with suppliers for timely and quality deliveries, and assist in facilitating payments and closing the procurement case.
- Procures the right quality and quantity of low-value and frequent procurement needs such as spare parts, office supplies, and other consumables at the right price and time from the right supplier
- Perform comparative bid analysis upon receiving pro-forma invoices.
- Prepares tender documents and offer analysis in cases of open tender purchases; maintains up-to-date and systematic records about prices, suppliers, procurement schedule, etc.;
- Prepares and presents complete, accurate, and appropriate procurement and payment documents for approval and processing;
- Facilitates the procurement process of foreign and local purchase activities by fulfilling the required formalities, including obtaining foreign exchange permits, customs;
- Carries out clearance formalities of acquired relief items, and foreign purchases and expedites the transit of incoming acquired and procured items to destinations arranged by the National Secretariat;
- Follows up the transit process of acquired and procured items through appropriate means of communication and correspondences with authorities and agencies and reports to superior in cases of complex ties;
- Handles the purchase of capital and consumable goods based on specifications prescribed by requesting work units and purchase committee;
- Reviews and prepares annual budgetary requirements for consideration by superior;
- Maintains suppliers’ list for both foreign & local procurement needs;
- Studies and recommends improvements in purchasing procedures, forms, and processes to enhance efficiency;
- Recommends change for continuous improvements of procurement activities through analysis of purchasing policies and procedures;
- Ensures that proper and adequate insurance coverage is secured for the movement of goods inland transit;
- Maintain positive supplier relations, evaluate supply options, follow up purchases, and ensure accurate record keeping
- Gather procurement needs from different work units and develop a comprehensive procurement plan for the purchase of goods, services, and work
- Establish, maintain and manage relationships with suppliers, including soliciting and negotiating quotes; maintain continuous communication with suppliers, including order confirmation, following up on deliveries, and payments to the suppliers;
- Prepares discrepancy reports on commodities supplied and lodges appropriate claims with the manufacturers/suppliers and coordinates insurance claims related to loss, shortage, damage, and theft of items in transit;
- Ensures the proper maintenance of requisitions, purchase orders, invoices, receiving reports, shipping, and other documents;
- Responsible for organizing the supplier list, registering the qualified and eligible suppliers/ consultants/contractors in the database, identifying new potential suppliers/ consultant/ contractors and registering them in the database after approval, searching new markets and new opportunities, and reviewing the status and performance of suppliers,
- Prepares, reviews, and updates the national society standard specification of goods, services, and works. The specification should be sufficiently detailed and comprehensive to provide a complete and exact description to meet the quality and standard of the national society.
- Reviews samples and documents submitted by the suppliers to ensure compliance with procurement requirements, policies, and procedures;
- Assists in budget preparation, budget monitoring, and long-range planning and goal setting for the Society’s Procurement activities;
- Performs other related duties and responsibilities of the job as the Procurement Manager assigns.
Qualification
- Second/First Degree in Supply (Chain) Management, Management, Procurement Management, Materials Management, Marketing Management, Business Administration, and 6/8 years’ relevant experience out of which 3/4 years’ in senior position.
How to apply
We invite candidates meeting the required qualifications to fill out online employment application form
With the indicated link https://ee.ifrc.org/x/fqTf4qqW
before the closing date of this announcement on Feb 11, 2026.
