Sr. Procurement Officer

Background

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector. The ATI’s work focuses on:

• Improving the livelihoods of smallholder farmers (SHFs)
• Enhancing income, inclusiveness, resilience, and sustainability
• Conducting policy and analytical studies
• Providing technical implementation support and capacity building
• Coordinating platforms to integrate partners and projects

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success. Our culture emphasizes:

• Talented, dedicated, and adaptable individuals
• Commitment to teamwork and achieving excellent results
• Providing an exceptional platform for personal and professional growth

Program and Position Summary

The ATI has launched the Energizing Women and Youth in Agri-Food System (EWAS) project to tackle unemployment and promote green energy in the agricultural value chain. Key aspects include:

• Integrating youth employment, gender equality, and climate-smart practices
• Creating sustainable job opportunities for over 3 million smallholder farmers
• Establishing grain milling, horticulture collection centers, and honey processing enterprises

Essential Duties

• Review specifications and requirements of goods before starting the procurement process.
• Prepare bid documents and facilitate the announcement and solicitation process.
• Conduct market research to identify cost-effective and reliable suppliers.
• Ensure necessary systems and administration activities are carried out accurately and timely.
• Review requisitions and determine appropriate sourcing procedures.
• Prepare annual procurement needs and consolidate them into the annual procurement plan.
• Plan and manage procurement-related risk management regarding supply contracts.
• Prepare bid documents and contract agreements in accordance with guidelines.
• Evaluate and select suppliers based on quality, cost, reliability, and service.
• Monitor supplier performance and resolve disputes or non-compliance issues.
• Establish procedures for receiving and opening bids/proposals.
• Prepare and facilitate contract signatures and examine existing agreements.
• Prepare correspondence for requesting donor approval of procurement steps.
• Collect goods purchased as per specifications and check delivery timelines.
• Assist program team members with fieldwork as needed.
• Coordinate and resolve problems with the procurement team and end users.
• Follow up on the implementation of procurement contracts.
• Ensure proper processing and filing of procurement-related documentation.
• Facilitate and handle procurement-related conflicts and contract management issues.
• Review and submit periodic procurement status reports.
• Conduct internal audits and risk assessments related to procurement activities.
• Assist in presenting procurement evaluation reports to the Procurement Endorsing Committee.
• Handle any other procurement-related activities as requested by the supervisor.

Required Qualifications, Competencies, and Experience

• BA or master’s degree in relevant fields such as procurement or management.
• At least 6 years (with Bachelor’s) or 4 years (with Master’s) of related experience.
• Knowledge of Government and donor procurement procedures.
• Experience in managing large-scale procurement.
• Experience in handling foreign procurement and customs clearance.
• Good knowledge of supplies management software is a plus.
• Experience in collecting and analyzing data.
• Ability to establish effective working relationships and multitask.
• Working experience in donor-financed projects is a plus.
• Ability to handle multiple tasks and meet deadlines.
• High integrity with effective communication skills.
• Proficiency in computer and internet-based communication tools.
• Strong verbal and written communication skills in English and Amharic.

Skills Required:

• Logistics / Supply / Chain
• Procurement / Purchasing
• Sales / Marketing / Business / Management