Senior Property Admin

Job Summary:

The Senior Property Admin is responsible for managing and overseeing all store operations, including the receipt, storage, issue, and control of materials, tools, equipment, and finished goods. The role ensures accurate inventory records, proper documentation, and efficient material handling to support production and minimize stock variances.

Duties and Responsibilities:

1. Inventory Management

• Maintain accurate records of all incoming and outgoing materials.
• Conduct regular stock verification, cycle counts, and reconciliation.
• Ensure proper labeling, identification, and storage of materials.
• Monitor stock levels and coordinate timely replenishment to avoid shortages.

2. Material Handling & Storage

• Supervise unloading, loading, and movement of materials within the store.
• Ensure materials are stored in a clean, safe, and organized manner.
• Implement FIFO (First In, First Out) and LIFO (Last In, First Out) systems.
• Handle damaged or obsolete items according to company procedures.

3. Documentation & Reporting

• Prepare vouchers and other store documents.
• Maintain updated inventory in ERP and other inventory management systems.
• Generate daily, weekly, and monthly stock reports.
• Coordinate with Accounts and Purchase departments for documentation and audits.

4. Compliance & Safety

• Maintain records for safety stock, insurance items, and hazardous materials.
• Support internal and external audits.
• Ensure compliance with safety and quality standards in store operations.

Educational Qualifications:

• Bachelor’s Degree in Supply Chain Management, Inventory Management, Accounting, or a related field.

Professional Experience:

• 6 to 8 years of experience in warehouse operations, inventory control, or retail management.
• Experience working with ERP systems is required.

Core Professional Skills:

• Strong knowledge of inventory control and documentation.
• Proficiency in MS Excel and inventory software.
• Leadership and supervisory skills.
• Strong attention to detail and organizational ability.
• Good communication and coordination skills.

Behavioral & Functional Competencies:

• Teamwork and ability to collaborate across functions and lead teams.
• Ability to manage multiple priorities under tight timelines.
• Strong time management and productivity optimization skills.
• Strong communication, facilitation, and interpersonal skills.
• High level of integrity, professionalism, and confidentiality.

Skills Required:

• Accounting / Finance
• Logistics / Supply / Chain