Senior Finance Officer at WEEMA International

Senior Finance Officer

Employer: WEEMA International

Employment: Full-Time | Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 9 months ago

Deadline: Submission date is over

Founded in 2011, WEEMA International is a nonprofit organization working in Southwestern Ethiopia. WEEMA is licensed to operate in Ethiopia as a foreign charity. We partner with rural communities to provide safe water, quality education, economic opportunities, and lifesaving healthcare so the whole community—including the most marginalized can thrive. We aim to serve as a model of community-led development, demonstrating the power of development by Ethiopians for Ethiopians.

DEPARTMENT: Admin.

REPORTS TO: Head of Finance and Operations

Position Middle Level

I. JOB SUMMARY:

The Senior Finance Officer is responsible for maintaining accurate and complete records by International Public Sector Accounting Standards (IPSAS), WEEMA Financial Policies and Procedures, and local government requirements. She/he supports the Head of Finance and Operations in developing and reviewing financial management policies and procedures of the organization. She/he supports annual and project budget development. She/he is responsible for reviewing financial documents, overseeing data entry, and supporting reports preparation and dissemination. She/he creates and maintains appropriate electronic and physical financial records and files. She/he is responsible to create and update the fixed asset register of WEEMA. She/he actively engages in new project budget development and also monitors existing project/s budget. She/he also monitors the accuracy and completeness of field office finance reports. She/he supports the development and dissemination of various financial reports to internal and external users.

II. SPECIFIC DUTIES AND RESPONSIBILITIES:

Job Responsibility #1: Accounting Systems and Structures Design

• Supports the Head of Finance and Operations in designing and/or reviewing WEEMA’s financial management policies and procedures;
• Supports design and application of pertinent financial management templates;
• Creates and maintains fixed asset register of WEEMA;
• Supports and facilitates periodic and scheduled inventory at the organization level.

Job Responsibility #2: Financial Management and Accounting

• Review and verify financial documents (payments and receipts);
• Prepares organizational and project/program budgets in collaboration with the SMT and Programs team;
• Ensures that planned activities are carried out in line with the approved annual plan and budget;
• Verifies and ensures the required documentation and authorization are presented before effecting payments and encoding data into the system;
• Supports timely and quality data entry into prevailing accounting system (quick books experience is an advantage);
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity;
• Ensures monthly payroll for all staff is prepared according to policies and procedures of WEEMA;
• Ensures the timely settlement of payroll tax, staff provident fund, and other obligations;
• Assists field-office finance team to comply with financial management policies and procedures of WEEMA;
• Processes payments which involve ensuring all payments are adequately supported by appropriate documentation;
• Ensures that the necessary format and documentation are used before and after payment is effected;
• Ensures all supplier's invoices and bills are paid on a timely basis;
• Ensures tax and other liabilities are paid out to the relevant authorities on time;
• Prepares journal entries for transfers, corrections, and adjustments;
• Reconciles bank statements with books of accounts every month and report accordingly;
• Make sure that all activities are done according to the agreement made with partners;
• Follow up on the financial transactions of the field office;
• Responsible for the reconciliation of accounts payable and receivable

Job Responsibility #3: Reporting and Documentation

• Prepare and share monthly/quarterly program budget utilization reports segregated by project;
• Prepare and share Mid-term and Terminal financial reports as requested by project owners;
• Prepare and share budget against expenditure analysis report with program team and advise for corrective actions as appropriate;
• Supports the Head of Finance and Operations whilst preparing periodic and annual budgets and reports;
• Supports the Head of Finance and Operations in facilitating local audits;

Job Responsibility #4: Policy, compliance, and others

• Adhere to the PSEAH Policy and Code of Conduct, and report all concerns of any suspected violation of these policies.
• Contribute to the realization of WEEMA’s Gender Strategy and inclusive culture, including doing one’s part to create a safe, equitable, and nondiscriminatory environment.
• Stick to the WEEMA HR Manual, Child Protection Policy, Gender Strategy, Whistleblowing Policy, Safety and Security Policy, and PSEAH Policy.
• Performs other duties as assigned by the Head of Finance and Operations.

MINIMUM QUALIFICATIONS:

A) EDUCATION/TRAINING

• MA, MSC, MBA/BA, BSc in Accounting, Finance, or related discipline.

B) EXPERIENCE

• 5/7 years of relevant work experience.

C) TECHNICAL AND OTHER SKILLS

• Excellent computer application skills; familiarity with accounting software is required.
• Good interpersonal communication skills and ability to effectively liaise with government, vendors, and service providers;
• Excellent knowledge of donors' rules and regulations, local government tax regulations;
• Excellent reporting, planning, organizational, analytical, and decision-making skills;
• Proficiency in English and Amharic languages is required; Proficiency in other local languages is desirable
• Proven team building and management skills.

Duty Station (Place of Work): Addis Ababa with occasional travel to the field.

Mode of Employment: One-year contract with the possibility of extension