Administrative/HR Intern

Job Summary

The Administrative/HR Intern assists with departmental document control, photocopying, scanning, printing, digital archiving, call routing, and meeting room management. Core duties include preparing basic business letters; managing office supply baselines; organizing onboarding events; sorting finance and logistics records; and maintaining complete organizational confidentiality.

Key Roles & Operational Responsibilities

1. General Administrative Support & Front-Office Operations

• Execute basic clerical duties, including photocopying, scanning, printing, and updating physical and digital document files.
• Coordinate on-site meeting room logistics: reserve event spaces, prepare administrative materials, and align participant schedules.
• Draft simple letters, operational memos, and routine business correspondence.
• Handle incoming phone calls and welcome international or local visitors with high courtesy and professionalism.
• Monitor internal office supplies and support the general organization and cleanliness of shared workspaces.

2. Cross-Departmental Support & Document Archiving

• Assist the Logistics team with physical document organization, folder archiving, and basic follow-up tracking.
• Support the Finance department in sorting, labeling, copying, and systematically arranging financial reports and receipts.
• Help the Country Representative with direct meeting coordination, schedule management, and simple administrative tasks.
• Assist in organizing internal events, including team celebrations, staff activities, and new hire onboarding sessions.
• Maintain strict professional confidentiality when handling sensitive organizational data across all departments.

Foundational Capabilities & Prerequisites

Required Technical Profile & Academic Track

• Academic Foundation: A minimum of a Bachelor's degree (BA) in Management, Business Administration, Human Resource Management, Law, or a related social science field from a recognized institution.
• Professional Experience: Fresh graduates with zero (0) years of work experience are eligible to apply. Previous experience in an internship or basic administrative activity is considered a valuable asset.
• Software Literacy: Basic computer skills, including a practical comfort level using MS Word and MS Excel.
• Language Command: Full verbal and written fluency in both English and Amharic is required.

Core Competencies & Soft Skills

• Organizational Focus: Strong organizational abilities with a sharp attention to detail when archiving files.
• Interpersonal Synergy: Excellent communication skills and a positive attitude to work within a collaborative, team-oriented workspace.
• Professional Integrity: High ethical standards, professionalism, and the ability to manage confidential information appropriately.
• Adaptability: Time-management skills to handle multiple tasks simultaneously alongside a willingness to learn from different departments.
• Team Dynamics: Strong coordination and networking skills to support diverse international team goals.

What the Internship Position Offers

• Sector Specialization: Gain direct, practical experience inside a major international medical NGO with a 30+ year history.
• Cross-Functional Exposure: Build skills by working directly with HR, Finance, Logistics, and Executive leadership teams.
• Structured Entry Path: Receive a steady baseline salary while launching a professional career in humanitarian operations.

NB:

• Candidates who can join quickly will be considered for this recruitment process.
• Only shortlisted candidates will be contacted.
• Female applicants are highly encouraged to apply.
• Early application is advantageous. We will start the long listing before the end date of the vacancy, and we will close the vacancy if we get a suitable candidate before the deadline.

Skills Required:

• Legal / Law
• Sales / Marketing / Business / Management