Deputy Finance And Administration Coordinator

Job Summary

The Deputy Finance & Administration Coordinator is responsible for ensuring the integrity of financial management, compliance, and reporting. The role oversees finance, premises, and welcome functions under the supervision of the Finance & Administration Coordinator, ensuring effective use of resources, adherence to institutional standards, and smooth administrative operations.

This role also includes strengthening internal processes, coaching teams, and supporting decision-making with reliable financial data and analysis.

Relationships

• Internal: Works closely with the Finance & Administration Coordinator, Field F&A Managers, and other departments.
• External: Liaises with financial authorities (e.g., tax authorities, banks), and external service providers (e.g., hotels, security companies).

Accountabilities & functional responsibilities

Financial Management & Compliance

• Act as a financial business partner to management and heads of departments, providing insight and advice to support operational and strategic decisions.

• Assist in the preparation of annual budgets, forecasts, and monthly financial/risk reports, ensuring alignment with delegation priorities.
• Monitor cost control, analyze budget deviations, and recommend corrective measures.
• Ensure compliance with institutional policies, statutory requirements, and internal control mechanisms.
• Serve as co-signatory and act as the main finance interface with authorities, banks, auditors, and other service providers.
• Safeguard ICRC financial assets and resources, implementing contingency measures to mitigate financial and contextual risks.
• Interpret and implement institutional financial guidelines within the local context to balance compliance with operational flexibility.
• Authorize/validate expenditures as per the threshold of the ICRC.

Facility Management & Administration/Welcome Services

• Oversee facility management, including office infrastructure, residential premises, and staff housing.
• Ensure proper security arrangements, safe accommodation, and quality welcome services for staff and visitors.
• Update and enforce local administrative policies and procedures in line with ICRC standards and MSR requirements.
• Guarantee service quality and client orientation in welcome and facility-related services.
• Implement sustainability and risk-mitigation measures (energy efficiency, waste reduction, security, and safety protocols).
• Safeguard proper management of physical assets, equipment, and premises.

People Management

• Supervise the Finance, Premises, and Welcome teams, ensuring effective performance and professional development.
• Provide coaching, feedback, and support to enable autonomy and efficiency.
• Conduct regular team meetings, performance reviews, and development planning.
• Ensure updated job descriptions, staff leave planning, and adherence to performance deadlines.

Advisory & Capacity Building

• Act as adviser, trainer, and coach on financial and administrative matters for other departments.
• Promote knowledge of ICRC standard FAD procedures across departments.

Qualifications & Experience

• Bachelor’s degree or master’s in finance, economics, business administration, or any related field.
• 7 – 10 years of relevant experience, including 3 - 5 years in a managerial role.
• Excellent communication, negotiation, and interpersonal skills.
• Fluency in Amharic and in English (oral and written) is Mandatory, and knowledge of additional international and local languages is an asset.

Key Competencies

• Strategic thinking and decision-making.
• Strong organizational and analytical skills.
• Integrity, accountability, and adherence to ethical standards.
• Ability to manage multiple priorities under pressure.
• Commitment to teamwork, capacity building, and staff development.

Additional information

• Type of role: National / Resident (Opened to Ethiopian Nationals ONLY)
• Working rate: 100%
• Location: Addis Ababa
• Job level: C1
• Length of assignment: 1 year Fixed term contract with posssibility of extension
• Hardship : H0
• Application deadline: 12/11/2025