Finance Assistant

Job Overview

This document outlines the job description, tasks, and responsibilities of the Finance Assistant position at iCog. As a Finance Assistant, you will support the Finance Department by:

• Assisting in record-keeping
• Processing payments
• Monitoring budgets
• Preparing financial documents

You will help ensure accuracy, compliance, and confidentiality in all finance-related activities while learning and contributing to the effective management of financial operations.

Tasks and Responsibilities

• Maintaining accurate and up-to-date financial records, including daily transactions, contracts, and supporting documentation.
• Supporting the organization and upkeep of filing systems—both digital and physical—for easy access, traceability, and audit readiness.
• Processing payments to suppliers, vendors, and employees by verifying supporting documents and ensuring adherence to financial policies.
• Providing support in payroll operations, including preparing employee salary data, benefits, and deductions in line with payroll laws and company guidelines.
• Monitoring cash flow and liquidity to ensure availability of funds for day-to-day operations and project activities.
• Preparing and monitoring project, program, and departmental budgets to ensure accountability and effective resource allocation.
• Collaborating with the Finance Team and internal stakeholders by providing accurate financial data to support planning and decision-making.
• Supporting financial analysis by collecting data, identifying variances, and preparing basic reports for management review.
• Drafting regular financial statements such as income statements, balance sheets, and cash flow reports.
• Contributing to maintaining financial policies and procedures to ensure compliance with regulations and company standards.
• Providing support during audits, tax reporting, and compliance reviews by preparing and organizing required documents.
• Using accounting software (e.g., QuickBooks, spreadsheets, Peachtree systems) for bookkeeping, reconciliations, and reporting.
• Tracking expenses by project, department, and funding source, and helping prepare financial reports.
• Ensuring consistency and accuracy across financial documentation and correspondence.
• Supporting staff with guidance on basic financial procedures and documentation when needed.
• Completing assigned weekly financial tasks on time and maintaining professionalism in all communications.
• Staying informed about basic donor requirements and financial best practices as relevant to the role.

Requirements

• A Bachelor’s degree in finance, accounting, economics, or a related field.
• One or more years of relevant experience or internship in finance, accounting, or administration (entry-level candidates with strong academic performance may also be considered).
• Basic knowledge of accounting software, especially QuickBooks, with good working skills in Google Sheets/MS Excel (spreadsheets, charts, and basic formulas).
• Ability to assist in preparing financial reports and project-based financial tracking.
• Strong attention to detail and commitment to accuracy and confidentiality.
• Good organizational and time-management skills.
• Knowledge of IFRS or donor funding compliance is an advantage but not mandatory.
• Eagerness to learn, adapt, and grow within the finance function.

Skills Required:

• Accounting / Finance
• Economics / Statistics