Position Title: Finance Assistant
Employer: iCog
Employment: Full-Time | Permanent
Place of Work: Addis Ababa - Ethiopia
Posted date: 3 months ago
Deadline: Submission date is over
Job Overview
This document outlines the job description, tasks, and responsibilities of the Finance Assistant position at iCog. As a Finance Assistant, you will support the Finance Department by:
- Assisting in record-keeping
- Processing payments
- Monitoring budgets
- Preparing financial documents
You will help ensure accuracy, compliance, and confidentiality in all finance-related activities while learning and contributing to the effective management of financial operations.
Tasks and Responsibilities
- Maintaining accurate and up-to-date financial records, including daily transactions, contracts, and supporting documentation.
- Supporting the organization and upkeep of filing systems—both digital and physical—for easy access, traceability, and audit readiness.
- Processing payments to suppliers, vendors, and employees by verifying supporting documents and ensuring adherence to financial policies.
- Providing support in payroll operations, including preparing employee salary data, benefits, and deductions in line with payroll laws and company guidelines.
- Monitoring cash flow and liquidity to ensure availability of funds for day-to-day operations and project activities.
- Preparing and monitoring project, program, and departmental budgets to ensure accountability and effective resource allocation.
- Collaborating with the Finance Team and internal stakeholders by providing accurate financial data to support planning and decision-making.
- Supporting financial analysis by collecting data, identifying variances, and preparing basic reports for management review.
- Drafting regular financial statements such as income statements, balance sheets, and cash flow reports.
- Contributing to maintaining financial policies and procedures to ensure compliance with regulations and company standards.
- Providing support during audits, tax reporting, and compliance reviews by preparing and organizing required documents.
- Using accounting software (e.g., QuickBooks, spreadsheets, Peachtree systems) for bookkeeping, reconciliations, and reporting.
- Tracking expenses by project, department, and funding source, and helping prepare financial reports.
- Ensuring consistency and accuracy across financial documentation and correspondence.
- Supporting staff with guidance on basic financial procedures and documentation when needed.
- Completing assigned weekly financial tasks on time and maintaining professionalism in all communications.
- Staying informed about basic donor requirements and financial best practices as relevant to the role.
Requirements
- A Bachelor’s degree in finance, accounting, economics, or a related field.
- One or more years of relevant experience or internship in finance, accounting, or administration (entry-level candidates with strong academic performance may also be considered).
- Basic knowledge of accounting software, especially QuickBooks, with good working skills in Google Sheets/MS Excel (spreadsheets, charts, and basic formulas).
- Ability to assist in preparing financial reports and project-based financial tracking.
- Strong attention to detail and commitment to accuracy and confidentiality.
- Good organizational and time-management skills.
- Knowledge of IFRS or donor funding compliance is an advantage but not mandatory.
- Eagerness to learn, adapt, and grow within the finance function.
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