Finance Assistant

Job Summary

The position holder will be responsible for handling the daily administrative and HR duties of an organization. He/she will provide clerical support to the staff and the department to support effective and efficient operations of the organization's human resource department.

Key Responsibilities

• Manage petty cash, organize, and archive financial documents with the necessary support documents.
• Handle Gambella Office petty cash fund and work advances as required.
• Manage petty cash funds properly and replenish them when the fund reaches the key allowed limit.
• Collect all debit or credit advice from all banks and submit for recording.
• Remind the Finance Officer of the maximum fund balance on a bi-weekly basis and collect justification for unspent cash.
• Ensure all financial documents are chronologically arranged and filed.
• Ensure all financial documents are scanned and uploaded to OneDrive.
• Process all cash payments as required.
• Provide support to the Program Area Finance Officer.
• Support tax-related activities with relevant tax authorities.
• Prepare monthly summaries of pension, income tax, and withholding tax and submit to the Finance Officer to facilitate payment.
• Facilitate payment transfers to suppliers, partners, and other stakeholders.
• Ensure safety of financial documents and adherence to organizational policies.
• Maintain proper filing systems to ensure documents are easily available and traceable.
• Report any identified potential and/or actual risks immediately.
• Provide finance-related support to staff.
• Support the Program Area Finance Officer during audit facilitation.
• Perform other related duties as assigned by the immediate supervisor.

Safeguarding Children and Program Participants (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and implement responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure concerns are reported and managed according to appropriate procedures.
• Ensure all staff are properly inducted and understand their role in safeguarding and GEI policies.
• Support full integration of safeguarding and GEI policies into daily operations.
• Contribute to global safeguarding and GEI reporting and compliance requirements.

Education

• Diploma in Accounting or Business Management.

Experience

• Minimum of 2 years of experience in a similar position.

Required Skills & Competencies

• Excellent English communication skills, both written and verbal.
• Knowledge of safety procedures in cash management.
• Good understanding of transaction handling procedures.
• Bookkeeping and interpersonal skills.
• Basic computer skills to process document settlements, especially Excel.
• Knowledge of currency denominations and counting.
• Advanced computer skills, especially Excel, Word, and email usage.
• Ability to communicate effectively at all levels and in difficult situations.
• Ability to work under pressure within a diverse team environment.
• Dynamic, tenacious, and committed personality.
• Ability to work respectfully with multicultural groups.
• High level of honesty.
• Polite, courteous, and team-oriented attitude.
• Very good written and spoken English skills.
• Strong communication skills with all levels of staff.
• Willingness to travel to field sites.
• High commitment to confidentiality.
• Gender sensitivity.

Language Requirements

• Fluency in the English language is essential.
• Knowledge of Amharic and additional local languages is preferable.

Skills Required:

• Accounting / Finance
• Sales / Marketing / Business / Management