Grant Finance Officer

Job Summary:

The Grant Finance Officer is responsible for ensuring efficient financial management, grant accounting operations, donor compliance, financial reporting, budget monitoring, and financial risk management for grant-funded projects. The role supports field operations through timely fund disbursement, accurate financial documentation, grant expenditure tracking, reporting, and compliance with organizational and donor requirements while maintaining financial integrity and accountability.

Educational Qualification:

• Bachelor's Degree in Finance, Business Administration, or related field.

Experience Required:

• Minimum of 3–5 years of experience in relief and/or emergency response program interventions implementation.
• Experience in grant financial management, donor-funded projects, budgeting, and financial reporting is preferred.

Key Responsibilities:

Grant Financial Accounting Operations

• Manage petty cash payments and replenishment according to organizational petty cash policies.
• Review and process payments for casual staff, suppliers, loading/unloading activities, and service providers.
• Follow up supplier invoices and minimize payment delays through coordination with supply chain and shared service teams.
• Prepare and submit funding requests with complete supporting documents.
• Monitor and ensure timely settlement of staff advances.
• Record financial transactions in the general ledger and prepare voucher interfaces.
• Maintain organized filing systems for accounting documents.
• Ensure reliability, timeliness, completeness, and accuracy of financial records.
• Track grant expenditures and monitor spending trends.
• Support project startup and closeout financial activities.
• Ensure financial disbursement aligns with donor requirements.
• Prepare supplier invoices and monitor payment processing timelines.
• Process inter-company financial transactions and support fund transfers.
• Facilitate local travel and business advance payments and settlements.
• Monitor tax obligations including withholding tax, income tax, pension, and per diem tax payments.
• Follow up outstanding advances and payables regularly.

WFP Financial Reporting and Management

• Provide technical financial support on budget management, amendments, forecasting, and reporting.
• Prepare and submit timely donor financial reports.
• Review Financial Field Reports (FFRs) and maintain documentation.
• Align monthly reports and project financial coding requirements.
• Distribute cash flow updates and financial reports to stakeholders.
• Monitor grant cash flows and funding projections.
• Track budget utilization against actual expenditures.
• Reconcile PBAS budgets and monitor GIK commitments.
• Prepare monthly and quarterly financial reports.
• Support reimbursement requests and follow-up activities.
• Reconcile bank accounts and maintain low cash balances.

Financial Risk Management & Compliance

• Ensure financial reports are prepared and audit-ready.
• Maintain financial and accounting integrity.
• Apply organizational accounting policies and financial controls.
• Ensure compliance with GAAP principles and donor requirements.
• Prepare statutory and tax reports.
• Support internal and external audit processes.
• Report financial irregularities and risks promptly.
• Maintain confidentiality of financial information.
• Ensure effective advance and data management practices.

Required Competencies:

• Strong knowledge of GAAP and donor financial regulations.
• Ability to motivate teams and achieve operational results.
• Experience in internal controls, financial systems, and policy implementation.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimum supervision.
• Excellent organizational and reporting skills.

Preferred Qualifications:

• Experience in humanitarian response programming is an advantage.
• Knowledge of integrated emergency and development programs.
• Flexibility and creativity in planning and problem-solving.

Work Environment:

• Based at Field Office.

Language Requirement:

• Fluent in written and spoken English and other local languages.

Skills Required:

• Accounting / Finance
• Economics / Statistics
• Sales / Marketing / Business / Management