HR & Administration Officer

Job Summary:

The HR & Administration Officer will play a crucial role in the small but growing team at Green Scene Energy PLC. This position is responsible for managing all aspects of human resources in compliance with Ethiopian labor law, fostering a positive and productive workplace aligned with the company’s mission, and overseeing essential administrative functions to ensure efficient operations. The ideal candidate will be proactive, well-organized, and detail-oriented, with strong interpersonal and communication skills, capable of handling diverse responsibilities within the Ethiopian business environment and contributing to the company’s goals of providing sustainable energy solutions.

Key Responsibilities:

Human Resources (approximately 60% of time)

• Manage the full recruitment cycle, including drafting job descriptions (in English and Amharic as needed), posting vacancies, screening applications, coordinating interviews, conducting initial interviews, and managing offers in line with Ethiopian regulations.
• Conduct background checks and ensure all pre-employment requirements are met according to Ethiopian law.
• Develop and deliver onboarding programs for new employees to ensure smooth integration into company culture and understanding of Ethiopian workplace norms.
• Maintain and update the applicant tracking system and recruitment records.
• Serve as the first point of contact for employee inquiries and concerns, providing timely and professional support.
• Assist in developing and implementing company policies and procedures in compliance with Ethiopian Labour Proclamation.
• Support grievance handling and disciplinary procedures in a fair and consistent manner.
• Foster a positive and inclusive work environment and promote employee engagement and well-being.
• Support performance management processes including goal setting, reviews, and feedback mechanisms.
• Provide guidance to managers and employees on performance-related matters.
• Identify training and development needs and coordinate relevant training programs and workshops.
• Maintain training records and track employee development.
• Support payroll and benefits administration ensuring compliance with Ethiopian tax and labor regulations.
• Maintain employee records related to compensation, benefits, and leave.
• Support salary review processes and benefits administration based on local benchmarks.
• Maintain HR policies, handbooks, and documentation in compliance with Ethiopian law.
• Ensure compliance with employment legislation including working hours, leave, and termination procedures.
• Manage employee absence records.
• Prepare HR reports and metrics.
• Manage employee exits including exit interviews and documentation.

Administration (approximately 40% of time)

• Oversee daily office operations and ensure a clean, organized, and efficient work environment.
• Manage office supplies, equipment, and maintenance.
• Liaise with external vendors and service providers.
• Manage incoming and outgoing correspondence and deliveries.
• Draft emails, letters, and official documents in English and Amharic as needed.
• Manage internal communications and company announcements.
• Maintain internal communication systems and records.
• Act as liaison with building management for facilities issues.
• Ensure compliance with health and safety regulations.
• Provide administrative support to management, including scheduling, agendas, and minutes.
• Manage company records and filing systems (physical and electronic).
• Assist with travel arrangements and expense reports.
• Support the organization of company events and meetings.

Qualifications & Experience:

• Minimum 5 years of experience in HR and/or administrative roles, preferably in an Ethiopian company.
• Strong understanding of Ethiopian Labour Law and HR best practices.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills with cultural sensitivity.
• Fluency in Amharic and English (additional local languages are an advantage).
• Proficiency in Microsoft Office Suite and Google Workspace.
• Bachelor’s degree in Human Resources Management, Business Administration, or related field.
• Experience with HR software and payroll systems in Ethiopia is an advantage.
• Interest in renewable energy and social impact work is a plus.

Personal Attributes:

• Proactive and takes initiative.
• Resourceful and problem-solving oriented.
• Ability to work independently and in a team environment.
• Strong work ethic and positive attitude.
• High level of integrity and confidentiality.
• Adaptable and flexible in a growing business environment.
• Strong commitment to company mission and values.

Skills Required:

• Hr / Public / Admin