Maternity Leave Cover - Hr & Contract Coordinator

Positive Action for Development (PAD)

Positive Action for Development (PAD) is one of the most vibrant, rapidly expanding, and results-driven civil society organizations in Ethiopia. PAD is currently scaling up its interventions across the humanitarian, NEXUS, and development spectrum, implementing programs across the country while remaining firmly committed to inclusive, equitable, and conflict-sensitive community engagement that fosters sustainable development and peaceful coexistence.

Vision

PAD strives to see a community of hope, humanity, and social justice.

Mission

PAD brings people together to work in partnerships, promotes hope, humanity, and social justice for every human life in all its fullness, and improves the livelihoods of disadvantaged groups by addressing the root causes of poverty and supporting inclusive economic growth in Ethiopia.

General Overview

This document outlines the standard roles and responsibilities associated with this position. The job description cannot be exhaustive, and the position holder may be required to undertake additional duties that align with organizational needs. The roles and responsibilities are also subject to change.

Job Summary

The HR and Contract Coordinator (Maternity Leave Cover) will provide temporary support to the Human Resource and Contract Management functions, ensuring smooth HR operations, recruitment coordination, contract administration, staff documentation, and HR system management in compliance with Ethiopian labor regulations and PAD’s internal policies.

Position Details

• Position: HR and Contract Coordinator — Maternity Leave Cover
• Number Required: 1 (One)
• Duty Station: Addis Ababa, Ethiopia
• Employment Type/Period: Temporary Contract — Maternity Leave Cover (6 Months)
• Date: January 1–5, 2026
• Female applicants are highly encouraged to apply

Key Duties and Responsibilities

HR Operations and Recruitment Coordination

Lead and facilitate end-to-end recruitment processes, including vacancy posting, candidate screening, exam scheduling, interview coordination, and onboarding documentation. Ensure staff induction and organizational policy compliance awareness.

Contract Administration and Tracking

Prepare, administer, and track staff contracts, renewals, amendments, and terminations in alignment with Ethiopian labor law and PAD’s contract management standards, ensuring the contract period clearly reflects maternity leave coverage.

HR System and Database Management

Maintain and update the HR database, ensuring accuracy of employee records, including employment dates, position, salary, and project assignment. Proven knowledge and hands-on experience in HR information systems are mandatory requirements for this role.

HR Documentation and Filing

Ensure personnel and contract files are properly documented, securely filed, archived, and managed both physically and digitally, maintaining strict confidentiality and data protection standards.

Reporting and Internal Coordination

Prepare HR and contract-related reports for management as required. Maintain HR correspondence records, contract logs, and staff documentation for audit and decision-making purposes. Provide professional and confidential HR support to internal stakeholders while safeguarding PAD’s values and reputation.

Core Competencies

• Strong coordination and stakeholder management skills.
• Excellent interpersonal, communication, and negotiation abilities.
• High level of integrity and ability to maintain strict confidentiality.
• Capacity to manage multiple tasks under pressure and meet deadlines effectively.

Technical Competencies

• Knowledge of Ethiopian labor law and HR compliance requirements.
• Proficiency in Microsoft Office and contract tracking tools.
• Mandatory practical experience in HR information systems and database management.

Qualifications

• Education: Bachelor’s Degree in Human Resource Management, Law, Business Administration, Management, or related field.
• Experience: Minimum of 4–5 years of relevant experience in HR operations and contract administration, preferably in NGOs or development organizations.
• HR System Knowledge: Knowledge and practical experience in HR systems is mandatory.
• Language: Fluency in English is mandatory.

Equal Employment Opportunity

Positive Action for Development (PAD) promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds regardless of gender, age, disability, ethnicity, or religion. Hiring decisions are made based on experience, skills, and suitability for the role.

Zero Tolerance for Misconduct

PAD has zero tolerance for any form of abuse, harassment, exploitation, or misuse of power. We take safeguarding seriously and expect all staff, volunteers, and partners to comply with our policies and uphold PAD’s values at all times. Successful candidates will undergo background checks and must adhere to PAD’s Code of Conduct and safeguarding principles.

Recruitment Flexibility

PAD reserves the right to recruit more than one candidate from this announcement or keep qualified applicants in the HR database for future similar roles.

Important Notice on Recruitment Fraud

PAD does not request payment at any stage of the recruitment process. Any suspicious communication claiming to be from PAD should be reported through official PAD contact channels.

Skills Required:

• Hr / Public / Admin
• Legal / Law
• Sales / Marketing / Business / Management